This page includes links to author assignments, instructions, and resources for those presenting posters or talks at the meeting.
Workshop presenters should consult their session chair directly for presentation instructions. You will not use the instructions below.
Important Note: If you are a concurrent session speaker and your abstract was selected from your poster abstract submission, you should plan to present your talk in your assigned session AND bring a poster for the poster sessions. You will notice two listings for your abstract on the author assignment page which will be available the first week in February.
Presenter Guidelines
All plenary and concurrent session speakers must check in at the Speaker Ready Room, located in Triton, the day before their presentation to upload and preview their talk.
All plenary and concurrent session speakers must check-in at the Speaker Ready Room (Triton) the day before their presentation to upload and test their talk. You will not be able to upload your talk in the meeting room.
Bring your talk on a flash drive in any format. You will be able to test the equipment, view your slides, and run through your presentation in the Speaker Ready Room. Technical support will be there to help you. You will not be able to upload your talk in the meeting room. Your slides will be available in the session room after you visit the Speaker Ready Room.
Important Notes:
The Speaker Ready Room (Triton) will be open at the following times:
Tuesday, March 17: 4:00 p.m.–7:00 p.m.
Wednesday, March 18: 7:30 a.m.–5:00 p.m.
Thursday, March 19: 7:30 a.m.–5:00 p.m.
Friday, March 20: 7:30 a.m.–5:00 p.m.
Saturday, March 21: 7:30 a.m.–5:00 p.m.
To keep the session on time and allow people to move between concurrent sessions, the session chair may alert you as follows:
You will not be able to upload your talk in the meeting room.
Speaker upload details. On the day of your session, technical support will be monitoring your presentation from the Speaker Ready Room. There will also be a large help button on the podium that you can hit if you run into a problem.
You can look up your presentation time on the Author Abstract Assignments page. All presentation times are shown in Pacific Daylight Time.
You must register for the conference by December 5 to confirm your participation.
Preparing Effective Oral Presentations
Projection will be 16:9 format. We encourage presenters to use color blind-friendly palettes and accessible fonts. An online tool such as Coblis will help you prepare posters that are more accessible to all.
Question and Answer
There will be audience microphones for the attendees to ask questions.
Presentation Device
You will use the computer at the podium for your presentation. You will not be able to use your own computer.
Sharing of results without permission is a violation of the Code of Conduct
Code of Conduct
All registrants agreed to abide by the GSA Conferences Code of Conduct when they registered for the conference. The GSA Code of Conduct was established to communicate a transparent set of standards and guidelines for acceptable behavior at GSA Conferences and to provide a positive, safe, and welcoming environment for all attendees. Note that all sessions will be moderated and actively monitored for disruptive behavior. Any attendees disrupting the session will be removed.
Most submitted abstracts will be scheduled as posters. Authors will be assigned a designated time to present their posters. Posters should be no larger than 46” (inches) wide by 44″ inches high.
To find out your specific day and time for your presentation, please access your poster number at the author assignments page. The schedule, based on the letter accompanying your poster number, is listed below.
Poster Session Schedule – Important Notice: Posters will be on display for one day. Please remove your poster at the end of your session.
Wednesday, March 18: All “A” posters must be displayed 7:00 p.m. – 10:30 p.m.
7:30 p.m. – 8:30 p.m. – Odd-numbered posters
8:30 p.m. – 9:30 p.m. – Even-numbered posters
9:30 p.m. – 10:30 p.m. – Open Viewing
10:30 p.m. – Remove posters
Thursday, March 19: All “B” posters must be displayed 7:00 p.m. – 10:30 p.m.
7:30 p.m. – 8:30 p.m. – Odd-numbered posters
8:30 p.m. – 9:30 p.m. – Even-numbered posters
9:30 p.m. – 10:30 p.m. – Open Viewing
10:30 p.m. – Remove posters
Friday, March 20: All “C” posters must be displayed 7:00 p.m. – 10:30 p.m.
7:30 p.m. – 8:30 p.m. – Odd-numbered posters
8:30 p.m. – 9:30 p.m. – Even-numbered posters
9:30 p.m. – 10:30 p.m. – Open Viewing
10:30 p.m. – Remove posters
Please keep personal items with you at all times. GSA cannot be responsible for items left in the hall including but not limited to poster tubes, purses, backpacks, etc.
All posters will be located in the exhibit and poster area at the conference site. You must be wearing your official meeting badge to enter the exhibits and posters.
IMPORTANT: Poster Size and Format
Posters for the in-person session should be no larger than 46” wide by 44″ high. The GSA staff, facility staff, and personnel breaking down the boards will not be responsible for posters left up by their authors. Please remove your poster promptly after your session concludes. Posters that are not removed in a timely fashion will be recycled.
If a presenter is unable to attend their poster at their designated time, GSA asks that they find an alternate person to present in their absence. GSA will place a sign on your poster board that will include your poster number along with two other poster numbers (the other two posters listed will use the same board space on different days). Please do NOT move the sign indicating poster numbers and times on the board.
GSA’s Code of Conduct states that photos should not be taken without the presenter’s permission.
Here are some tips for ensuring your poster presentation is effective: