Oral Presenter Guidelines

All oral presenters must register by April 1, 2026.

All oral presenters, except for workshop presenters, must visit the Speaker Ready Room to upload and test their presentation the day BEFORE their talk. The Speaker Ready Room is located in Merrill Hall at Asilomar Conference Grounds.

Types of Oral Presentations at PEQG 2026:

Please note: Workshop presenters should consult their workshop organizer for further details. They should not upload workshop slides in the Speaker Ready Room.

• Keynote Presentation—Length of talk is 40 minutes + five minutes of Q&A (total time 45 minutes)  
• Session Chair Keynote/Crow Award Talks—Length of talk is 20 minutes + five minutes of Q&A (total time 25 minutes)
• Oral/Platform Presentations—12 minutes + three minutes of Q&A (total time 15 minutes)

Bring your talk on a flash drive in any format other than a PDF. You will be able to test the equipment, view your slides, and run through your presentation in the Speaker Ready Room. Technical support will be there to help you. On the day of your presentation, speakers should arrive at Merrill Hall 30 minutes prior to the beginning of the session to check in with the session chair and for any last-minute instructions. You will not be able to upload your talk in the meeting room. Your slides will be available in the session room after you visit the Speaker Ready Room.

The Speaker Ready Room (Merrill Hall) will be open at the following times:

• Tuesday, June 9: 12:00 p.m.–3:30 p.m.

• Wednesday, June 10: 7:00 a.m.–1:00 p.m.

• Thursday, June 11: 7:00 a.m.–1:00 p.m.

• Friday, June 12: 7:00 a.m.–1:00 p.m.

Timing*

To keep  sessions on time, the chair may alert you as follows as the speaker timer counts down:

• After 12 minutes (timer goes from green to yellow), “3 minutes remain, start Q&A”

• After 14 minutes and 30 seconds, “30 seconds remain, wrap up”

• After 15 minutes (timer goes to red), “STOP”

*For invited/award speakers the timer will go from green to yellow when five minutes remain and you should switch to Q&A. When your time is up the timer will go to red (STOP).

Answering questions

There will be audience microphones for attendees to ask questions. The session chair will select questions from both the live and online audience as time allows. All participants will also be able to leave questions for the speaker in the Conference App.

Contacting live technical support

Technical support will be monitoring your presentation from the Speaker Ready Room. There will also be a large help button on the podium that you can click if you run into a problem.

Recordings

All oral presentations will be recorded and made available to registrants through July 31, 2026.

Device

You will use the computer at the podium for your presentation. You will not be able to use your own computer.

File format

Please use any presentation file format, except .pdf, to upload your presentation in the Speaker Ready Room.

Privacy and recordings

All oral presentations will be available for registered attendees to view online until July 31, 2026. Sharing of results without permission is a violation of the Code of Conduct, but you should be aware that we cannot monitor whether online attendees take photographs, screenshots, audio recordings, or video recordings of your presentation.

Code of Conduct

All registrants agree to abide by the GSA Conferences Code of Conduct. Our Code of Conduct was established to communicate a transparent set of standards and guidelines for acceptable behavior at GSA Conferences and to provide a positive, safe, and welcoming environment for all attendees. Note that all sessions will be moderated and actively monitored for disruptive behavior. Any attendees disrupting the session in person or online will be removed.