Attendee Resources

At GSA, we strive to ensure attendees have the most productive experience possible at our conferences—that includes enjoying a dynamic scientific program and exciting educational moments while also providing opportunities for relaxation, fun, and connection, promoting wellness and relationship-building.

Keep the following resources in mind while you plan your #PEQG26 attendance!

Family resources

Meals

Navigating the conference

Other hotel and venue amenities

Family resources

PEQG 2026 welcomes attendees with children! 

Children are allowed in plenary, concurrent, and poster sessions; this includes babywearing of young children.

Those travelling with family members or caregivers who are not in the scientific community and not registered for the meeting can obtain a guest pass from the conference Registration Desk in Merrill Hall so that they can accompany children into the poster sessions. All guests will be asked to agree to the Conference Code of Conduct and will need a name badge to enter the poster session. Guests must obtain their pass during posted registration hours.

To ensure the safety of all children in attendance and to create a productive and fulfilling meeting atmosphere for all attendees, we ask all parents and caregivers to abide by the following guidelines:

• Children ages 12 and under must be accompanied by an adult in all meeting areas.
• Parents and caregivers should do their best to ensure that children are not disruptive to any sessions they attend (including poster sessions). For safety reasons, children are not allowed in the Exhibit/Poster Hall during set-up or break-down times.

Nursing Mothers Room

There are living rooms available in Lodge, Afterglow, Pirates Den, and Stuck-Up Inn for those who are looking for a semi-private space and not staying on-site. 

Meals

Meals are not included in the registration fee. Guests staying at Asilomar and those who purchased a meal plan are invited to eat at Crocker Dining Hall. If you prefer to eat outside, you can pick up a to-go meal in Crocker Dining Hall and sit at the picnic tables available in the meadow. Phoebe Cafe, located in the Social Hall, has a limited menu available for those that did not purchase a meal plan. Meals are offered at the following times:

Breakfast: 7:30 a.m.–8:30 a.m.

Lunch: 12:00 p.m.–1:00 p.m.

Dinner: 6:00 p.m.–7:00 p.m.

Navigating the conference

Oral presenters—Merrill Hall

If you are giving an oral presentation (except in a workshop), you must load and check your presentation in the Speaker Ready Room the day before the start of your session. The room is located in Merrill Hall and will be open during the following hours:

Tuesday, June 9	12:00 p.m.–3:30 p.m.
Wednesday, June 10	7:00 a.m.–1:00 p.m.
Thursday, June 11	7:00 a.m.–1:00 p.m.
Friday, June 12	7:00 a.m.–1:00 p.m.

NOTE: Presentations cannot be uploaded in the meeting room; you must check in at the Speaker Ready Room. Workshop speakers should coordinate directly with the workshop organizers and should not upload their talks in the Speaker Ready Room.

Badge pick-up and registration 

Registrants will be emailed their badge to print at home. Be sure you have society@genetics-gsa.org on your approved sender list so you don’t miss this important information. Show your pre-printed badge to the registrar to collect your badge holder, lanyard and meal tickets (if you have purchased the meal plan and are not staying at Asilomar). The Registration Desk will be open in Merrill Hall during the following hours:

Tuesday, June 9	12:00 p.m.–6:00 p.m.
Wednesday, June 10	8:00 a.m.–3:00 p.m.
Thursday, June 11	8:30 a.m.–1:00 p.m.

For admission to all sessions, posters, the ​​Exhibit Hall (Fireside Pavillion), and mixers, attendees must be wearing their badge. Security will not allow individuals without them to enter the Exhibit Hall. If you lose your badge, you may request a replacement at the Registration Desk.

Conference App

Download the GSA Conferences App to your smartphone (available on both iOS and Android platforms) to have meeting information at your fingertips. Once you download the App, you will not need an internet connection to access previously downloaded information. You will only need an internet connection to download updates. Android and Windows Mobile Device users can access the App through the web desktop version. 

You can find your registration badge ID in your conference registration confirmation email, which was sent from GSA Conferences or noreply@convention-mail.com.

Exhibits 

Visit the Exhibit Hall to see the latest technology and meet with exhibitors and GSA Journal editors. Be sure to visit all of the companies who have come to support your science and show you how they can help advance your research. You can renew current relationships or learn about new products and services that may be helpful in your lab.

Exhibit Hours

Visit the Exhibit Hall to see the latest technology, lab equipment and supplies, and meet with exhibitors and  GSA editors. Be sure to visit all of the companies who have come to support your science and show you how they can help advance your research. You can renew current relationships or meet potential future suppliers.

Wednesday, June 10	7:30 p.m.–10:00 p.m. Exhibits Open
Thursday, June 11	7:30 p.m.–10:00 p.m. Exhibits Open 2:00 p.m.–4:00 p.m. Poster Presentations

GSA Booth 

Stop by the GSA booth in the the Exhibit Hall to meet the GSA Journals staff and editors and let us know how the Society can better serve you. Learn about GSA programs and resources to help you grow and excel in your career. You can also sign up to meet one-on-one with an editor from GENETICS or G3. 

Badge ribbons are available at the GSA booth, including Job Seeker, Hiring, GENETICS Author, and G3 Author ribbons, and more.

Poster presenters 

All posters and exhibits will be in the Exhibit Hall. The hall will be open between the hours of 8:30 a.m. and 10:30 p.m., Wednesday and Thursday for poster viewing. See the schedule below for times when authors will be presenting their poster.

Poster presentation schedule: 

W Posters

Wednesday, June 10

8:30 a.m. “W” Posters should be displayed

8:30 p.m.–10:00 p.m. –“W” Poster presentations

8:30 p.m.–9:15 p.m. Even number presentations

9:15 p.m.–10:00 p.m. Odd number presentations

10:00 p.m. “W” posters must be removed

T Posters

Thursday, June 11

8:30 a.m. “T” Posters should be displayed

8:30 p.m.–10:00 p.m. “T” Poster presentations

8:30 p.m.–9:15 p.m. Even number presentations

9:15 p.m.–10:00 p.m. Odd number presentations

10:00 p.m. “T” posters must be removed

All posters must be removed from poster boards by 10:00 p.m. on Thursday, June 11. After that time, remaining posters will be removed and recycled. Posters may only be removed by their own authors. Posters that are not collected may not be taken by someone who is not an author on that poster.

Find guidelines for oral and poster presenters, as well as useful resources in the For Presenters page.

Other hotel and venue amenities

Internet Access

Conference attendees will have access to free Wifi in the meeting space and their guest room. 

Complimentary Wifi is available in the meeting rooms and Fireside Pavilion. Below are instructions on how to access the network. 

1. Select Asilomar Conference from the list of available networks 
2. Enter your personal email address
3. Enter the Promo Code on the Gateway Page
4. Promo Code: conference2026
5. Accept terms and conditions

Quiet Room

There are living rooms available in Lodge, Afterglow, Pirates Den, and Stuck-Up Inn for those who are looking for a quiet space to recharge.    

Professional Headshot Photographer

GSA members will have the opportunity to have professional headshots taken during poster and exhibit sessions. Appointments are required.

Security/Lost and Found

For all emergencies and lost and found items, contact Asilomarsecurity by dialing 0 from any house phone. You can also request assistance at the conference registration desk in Merrill Hall and at the Asilomar registration desk in Social Hall.