Resources and Funding for Travel and Attendance

Attending the 67th Annual Drosophila Research Conference is an amazing chance to share your work, meet fellow scientists, and get inspired—but we know it can also be a big expense. We’ve pulled together some easy, practical ways to stretch your budget so you can focus on enjoying everything the conference has to offer.

GSA Membership

Make sure your GSA membership is up to date, or apply for membership, to obtain both abstract submission and registration discounts! Your membership is good for one year and will be active within 20 minutes of completing payment. Plus, check out all other benefits afforded to Society members.

Travel Awards and Funding

Check out each award page for application requirements so you’re prepared to submit materials as soon as each award opens. Each requires at least one recommendation letter, so make sure you start your application early to avoid any delays!

Undergraduate Students

October 2–November 13

GSA Undergraduate Travel Award: This award supports travel costs for undergraduates presenting at and attending a GSA Conference.  

Postdocs and Early Career Faculty

October 2–November 6

The Hugo Bellen and Catherine Tasnier Drosophila Neurogenetics Lecture: Present your outstanding work in the field of genetics as applied to neuroscience in Drosophila and earn a cash prize of $5,000.

Hotel and Travel

For all career stages and attendees, Hotel quad rooms are available at the Sheraton Grand Chicago Riverwalk! Explore our Room Sharing Forum.

Split the total room costs with up to three roommates — plus, make sure to book early to enjoy discounts. Limited availability. Find additional information in our conference Hotel and Travel page.

Tips for Saving

1. Register early — Register for the conference ahead of the early registration deadline (January 15, 2026) to save $100s. 
2. Book early — Make sure you book flights, transportation, and accommodations early to avoid price hikes.
   • Check out Google Flights to map out possible flight routes and explore pricing trends
   • Explore our Hotel and Travel page for transportation options, including public transportation near the venue 
   • Explore budget airlines, buses, or trains. Consider a roadtrip with your lab! 
3. Pack light — Avoid checked baggage fees by packing only the essentials in a carry-on.
4. Take advantage of hotel room amenities — Rooms at the Sheraton feature amenities like toiletries, and a mini fridge and microwave.
5. Save on meals — There are several grocery stores walking distance (10 minutes max) from the hotel (see map below); purchase prepared meals or food items as well as snacks and beverages to keep your energy levels up during the day.

 

Maximize your conference experience

1. Network strategically — Use the App chats and direct messaging capabilities to message other attendees you’re excited to meet; schedule a coffee or lunch meetup or walk with them to a session. The App will be live by February 20, 2026.
2. Attend workshops centered around topics that help scientists navigate different careers and events exploring the new funding landscape in the U.S. 
3. Check out the virtual GSA Job Board as well as an onsite job board near the conference’s Registration Desk area, featuring open positions with relevant contact information.
   • You can also wear “On the job market” or “Hiring in my lab” buttons to signify to other attendees your status in the job market. 
   • And don’t forget to check out group chats in the App for job postings and to let attendees know you are actively searching for a job.
4. Visit Posters to be able to converse more closely and in detail with fellow scientists about their research, career or academic journeys, and possible collaborations. 
5. Take advantage of the Poster Invitation Program — Invite up to three people to come view your poster. They will automatically be sent an email with your poster information. Additional program details will be available once abstract assignments have been made.