Hotel and Travel

 

 

Dormitory Housing – Deadline to reserve April 21, 2025

Double room occupancy is $365 per person and the limited number of single rooms is $437. The reservation site for dorm housing is now available. Accommodation packages include 3 meals per day and a linen package. Guests are responsible for bringing their own toiletries (e.g. soap, shampoo, and toothpaste). Early arrivals and late departures are not available. The package plans cannot be adjusted.

Please be aware, most housing, both dormitory and hotels, are between .5 and 1.5 walking distance to the various meeting rooms and cafeterias. The University of CA, Davis campus is very flat. Time has been built into the schedule to accommodate walking between the venues. During the day, temperatures are typically in the low 90s. The Sacramento River Delta breeze usually cools overnight temperatures into the 60s.

Accommodations will be assigned in the Cuarto Area of campus – Shasta Hall, Tahoe Hall, and Yosemite Hall. Cuarto is one block from the northern edge of campus. The halls offer suite style living with 2 to 4 double occupancy rooms and 1 to 2 shared bathrooms. All suites are furnished, carpeted, and individually air-conditioned. The complex also includes televisions, study lounges, laundry facilities, and game areas. Private baths are not available in any of the residence halls/suites.

Roommate Assignments for Double Occupancy

If you are selecting double accommodations, you will be required to have a roommate identified in advance. If you do not supply a roommate name then you will be assigned one at random.

Check-In

Check in time is 11:00 a.m.

Check-Out

Check out time is 9:00 a.m. in order to allow time to prepare for new conference arrivals. A late fee will be assessed for guests failing to check out by the designated time. Guests are asked to turn off air conditioning & lights, lock their room doors, and return room keys/key card to the Conference Service Desk before checking out. Report any damages and pay for lost keys before or at time of check out. NOTE: Conference Housing is unable to store group luggage due to space constraints and liability reasons.

Guest Services Desk

Hours: 7:00 a.m. – 11:00 p.m. On-call staff is available from 11: 00 p.m.  to 7:00 a.m. at the Segundo Conference Service desk. Desk hours are subject to change and will be posted in the area. In addition to providing check in and checkout services, the desk staff will facilitate lockout assistance, fresh linens (linen exchange), and city/campus directory information.

Parking at the Residence Halls

Parking is not available at the residence halls. For those driving, the closest visitor parking lot is VP25. Visitor parking information can be found here.

Linen

The Linen package include sets that are folded and placed on the bed. They include 2 sheets, 2 towels, 1 washcloth, pillow, pillowcase, and blanket (no bedspread or comforter). Housekeeping for rooms is not available during your stay, but guests may exchange towels daily at the conference housing desk.  Guests are responsible for bringing their own toiletries (e.g. soap, shampoo, and toothpaste).

Cancellation Policy

The cancellation deadline is Friday, April 25. The cancellation fee is $50. Refunds will not be granted after the cancellation deadline. There are no exceptions to the cancellation policy. Please submit your cancellation request to events@ucdavis.edu.

UC Davis Housing Questions

Please email events@ucdavis.edu if you have any questions or require additional information.

 

Hotel Reservations

All rates are per room, per night.

Hotel	Distance to Mondavi Center	Rates
Aggie Inn	0.7 mi; 15 min walk; 3 min drive	Double Queen: $149 + taxes – Sold out Single Queen with Pull Out Sofa: $129 + taxes – Sold out Single King with Pull Out Sofa: $139 + taxes – Sold out Cottage Single King Suites with Pull Out Sofa: $209 + taxes sold out
Best Western Palm Court Hotel	0.9 mi; 20 min walk; 4 min drive	Double Queen Suite with Pull Out Sofa: $169 + taxes Single Queen Suite with Pull Out Sofa: $149 + taxes Single King Suite with Pull Out Sofa: $159 + taxes
University Park Inn and Suites	0.9 mi; 20 min walk; 4 min drive	Double Queen: $119 + taxes Double Queen Suite: $129 + taxes Single King Suite with Pull Out Sofa:  $129 + taxes
Holiday Inn Express and Suites, Davis, University Area	1.4 mi; 30 min walk; 6 min drive	Double Queen: $140 + taxes Single King Suite with Pull Out Sofa: $140 + taxes
Hilton Garden Inn Davis Downtown	1 mi; 20 min walk; 4 min drive	Single King: $169 + taxes Double Queen: $169 + taxes Note: breakfast included
Hyatt House Davis	2.3 mi; 8 min drive	Single King: $149 + taxes Double Queen with Pull Out Sofa: $149 + taxes Note: breakfast included
Residence Inn Sacramento Davis	5.2 mi; 8 min drive	Single King with Pull Out Sofa: $139 + taxes Note: breakfast included
Best Western University Lodge or call 530-756-7890	0.7 mi; 15 min walk; 3 min drive	Double Queen: $109 + taxes Single King:  $99 + taxes”
The Vine Inn or call 530-756-1040	0.9 mi; 20 min walk; 4 min drive	Double Queen: $109 + taxes Single King: $99 + taxes
Hyatt Place UC Davis or call 530-756-9500 and mention Booking code G-WORM	0.2 mi; 5 min walk	Single King with Pull Out Sofa: $169 + taxes Double Queen with Pull Out Sofa: $179 + taxes Double Queen with Pull Out Sofa: $204 + taxes Double Queen with Pull Out Sofa: $209 + taxes Note: breakfast included

 

Hotel Room Cancellation

For bookings made directly with the hotels, attendees can cancel an individual booking until 48 hours prior without penalty. 

Meals

Meals are not included in the conference registration fee, but there are dining options on campus and in the surrounding area that can accommodate all dining preferences and budgets. Find additional information in the Attendee Resources page. 

If you are staying in dormitory housing, 3 meals a day are included starting with lunch on Tuesday, June 28 and going through breakfast on July 2. Breakfast will be served in the Cuarto Dining Commons. Lunch and Dinner will be served in the Tercero Dining Commons.The dining commons hours are as follows:

Breakfast:     7:00am – 8:30am

Lunch:           11:30am – 2:00pm

Dinner:          5:00pm – 7:00pm

Lunch Plan

For those staying in hotels, a lunch package at the university cafeteria is available for lunch Sunday, Monday and Tuesday for $59. The lunch package must be purchased via the Housing Reservation Site. 

Accessibility 

The University of California, Davis campus is accessible for people with disabilities. View more information regarding accessibility on the university website, including a map showing locations of accessible and power-assist entryways in campus buildings.

Travel

Davis is served by two major airports:

• San Francisco International Airport (SFO): This airport is approximately 90 miles (1.5 hours) from Davis, You can travel to Davis by rental car, train, bus or SuperShuttle.  
• Sacramento Airport (SMF): This airport is approximately 20 miles (30 minutes) from Davis. Attendees can travel from the airport to Davis through Uber, Lyfty, the Davis Airporter (private airport shuttle service), SuperShuttle, or the Yolobus.

For travel within the city, attendees can use bikes, ride-share services, and public transport like Davis Community Transit, Unitrans, Yolobus. The City of Davis also has a variety of public transportation options listed on its website for travel within and outside Davis. Find additional details on how to get around Davis on the Attendee Resources page.

Travel Awards

Undergraduate and graduate student members of GSA can apply for travel awards to help mitigate some of the costs of attendance. Learn more about GSA’s travel awards.