For Exhibitors and Sponsors
Meet new customers in Davis, CA, June 28–July 2, 2025!
25th International Worm Meeting
25th International Worm Meeting
Meet new customers in Davis, CA, June 28–July 2, 2025!
Research conducted using worms helps discovery in genetics, neuroscience, behavior, development, and more. The 25th International Worm Meeting is your opportunity to help advance this important research by participating as an exhibitor, through a marketing event, or as a sponsor. Attendees spanning all career stages, from undergraduates to Principal Investigators, gather from around the world for this meeting. We are excited to be reconnecting at a new venue this year—UC Davis in California. It will be the first time the meeting has been held in the United States since 2019. For 2025 we anticipate approximately 1,600 attendees. Use your marketing dollars wisely by bringing the decision-makers to you rather than having to visit individual labs and institutions.
Attendees are looking for products and services that help every facet of their research. If your company offers items needed to run a successful lab, then you should definitely be a part of this conference. Please contact Anne Marie Mahoney at mahoney@genetics-gsa.org with any questions.
We look forward to seeing you in California!
| Location | Faculty/ Postdoc | Students | Total | |
| 2023 | Glasgow, Scotland | 950 | 715 | 1,665 |
| 2021 | Virtual | 1,082 | 1,002 | 2,084 |
| 2019 | UCLA | 529 | 1,166 | 1,695 |
| 2017 | UCLA | 524 | 1,105 | 1,629 |
Every exhibitor receives the following benefits.
Booth Fees
Reserve by the early reservation deadline to stretch your marketing budget!
| Early (by 2/26/25) |
Advance (by 3/26/25) |
Late (after 3/26/25) |
|
| Commercial | $3,250 | $3,500 | $3,700 |
| Non-profit | $2,000 | $2,150 | $2,300 |
The floorplan will be available January 15.
Please be aware that third party companies reach out to exhibitors offering to sell the Worm25 attendee list or help you with your hotel reservation. GSA and Worm25 are not affiliated with these companies. Typically they are trying to gain access to your credit card information. Do not respond to their emails.
All of the opportunities below include: company logo displayed on the conference app, online planner, and in the PDF of the program book.
Advertising
Get your message out to the attendees by placing an ad in the Conference App, Program Book or Abstract Book. The Program Book and Abstract Book will be available online as a PDF file for all attendees to reference throughout the conference.
Mobile App
Banner Ad – $1,500
Display your custom advertising on a banner on the mobile app. The app is typically downloaded over 1,500 times. Your ad will appear everytime the attendees log on.
Digital Advertising
Know Before You Go email – $2,500
Promote your company with a banner ad (including your URL) in every attendee’s “Know Before You Go” email. With an open email rate of over 100% (because attendees look multiple times) you will reach all the attendees without the added expense of a booth or shipping materials.
Program Book or Abstract Book
The Program Book was downloaded over 2,326 times and the Abstract Book over 2,376 times in 2023. Take advantage of the opportunity to promote your company to all the attendees with a book that they will reference throughout the meeting and beyond.
Full page, color ad – $900
Half page, color ad – $450
Additional Marketing Opportunities
Opening Session Sponsor – $1,250 – (limited to one sponsor) Get your name in front of all of the attendees at the start of the meeting by sponsoring the Opening Session. In addition to the acknowledgements listed above the sponsorship includes:
Diversity, Equity, and Inclusion Plenary Session Sponsor – $1,500 – designed to promote scholarship and to share expertise on DEI topics, in line with the goal of moving toward a more equitable scientific enterprise. (limited to one sponsor)
Pre-conference Professional Development Workshops – $750 – Many of the early career scientists that attend these events will be managing their own labs one day so it is important to get to know them as they build their career. (limited to one sponsor per workshop)
Registration Fee Waivers Sponsor – priceless – to support participation from low- and middle-income countries, companies can sponsor registration fee waivers
Contact Anne Marie (mahoney@genetics-gsa.org) to create a package that helps you get the exposure you need and fits your budget.
All days are subject to change. For the poster session schedule and other programming, visit the conference schedule.
| February 26, 2025 | Early exhibit reservation deadline |
| March 4, 2025 | Booth fee refund deadline |
| April 16, 2025 | Deadline to receive materials for inclusion in the Program Book |
| March 26, 2025 | Advance exhibit reservation deadline |
| May 2, 2025 | Exhibitor staff registration deadline |
| June 27, 2025 | UC, Davis available to accept shipment |
| June 29, 2025 | Exhibit Move in (12:00 p.m. – 6:00 p.m.) |
| June 29, 2025 | Exhibits open (7:30 p.m.–10:30 p.m.)
Poster Session (8:00 p.m.–10:30 p.m.) |
| June 30, 2025 | Exhibits open (7:30 p.m.–10:30 p.m.)
Poster Session (8:00 p.m.–10:30 p.m.) |
| July 1, 2025 | Exhibits open (2:30 p.m.–5:30 p.m.)
Poster Session (3:00 p.m.–5:30 p.m.) |
| July 1, 2025 | Exhibits move out (6:00 p.m.–8:00 p.m.) |
Exhibitor agrees to comply with the terms of the Exhibitor Agreement and with the Rules and Guidelines for Exhibiting which are incorporated in the Agreement. The Exhibitor further agrees that GSA may terminate Exhibitor’s license to use exhibit space, without refund, if Exhibitor, after notice, shall fail to immediately cure any violation of the Rules.
We want to help you make the most of your experience. Please contact gsaconferences@genetics-gsa.org or Anne Marie Mahoney at mahoney@genetics-gsa.org to discuss your participation in #Worm25. We look forward to seeing you in Davis, California!