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Abstract Submission

 

Abstract submission for the 66th Annual Drosophila Research Conference will open on October 3, 2024.

Abstract Submission Topics

Why Submit an Abstract

Abstract Submission Instructions

Abstract Submission Rules

Publication of Abstracts

Why Submit an Abstract

  • Get visibility for your research by presenting a talk or poster
  • Get research feedback from key leaders in the field and hear broad perspectives
  • Elevate your CV
  • Meet potential employers and stand out among other candidates in the job market
  • Meet new collaborators and possible mentors

Abstract Submission Instructions

You will need to sign in to an existing account or create a new account to start your abstract submission. Important: The email address associated with your name as a presenting author that you use to submit an abstract must match the email address you use to register. 

GSA members receive a discount on abstract submission and registration fees! 

  • If you were a GSA member or attended a GSA conference in the last eight years: You already have a GSA account and should use the “forgot your password” option if needed. You will need to make sure you are a member for 2025 in order to receive the member discount
  • If you join GSA during the submission process: You will need to wait 20 minutes and refresh your submission screen after joining in order to receive the member discount. 

You do not have to be a member to submit an abstract. You can create a complimentary account and pay the non-member price to submit. 

The Presenting Author must register for and attend the conference. 

Paying

If someone will be paying your abstract fee on your behalf and you do not have the credit card information, please stop when you get to the payment page. Follow the directions on the page and send the shareable link to the person with the credit card to finish your submission. You will receive an email confirmation once your abstract has been submitted. Please note that for an abstract to be considered for presentation, the abstract fee must be paid by the submission deadline.

Abstract fee waivers are available in cases of financial hardship. To request a fee waiver, please email the following information to gsaconferences@genetics-gsa.org within seven days of abstract submission:

  • Presenter’s name
  • Presenter’s institution 
  • Presenter’s email
  • Abstract number
  • Principal Investigator’s name
  • Principal Investigator’s email 
  • Details of financial need or hardship 

Please note you must submit your abstract and pay the submission fee in order to be reviewed for presentation. Waiver requests will be reviewed and the presenting author notified within two weeks of the request’s receipt and if approved, refund issued.

Submission Checklist

Before you start the submission process, make sure you have the following:

  • Co-author names and institutions 
  • Abstract title
  • Abstract text (must be fewer than 2,500 characters, including line breaks and spaces)
  • Your selection for the abstract’s submission topic
  • Credit card to pay non-refundable abstract submission fee or knowledge of whose credit card will be used. Abstracts for which fees are not paid by the submission deadline will not be reviewed.

Once you have added the presenting author, click “Add New Author” to add a collaborator. Questions? Read the Abstract Submission FAQs.

Abstract Submission Rules

By submitting an abstract, you agree to the following rules:

  1. You will attend the conference and present your work, regardless of the format assigned (oral or poster). We understand that plans change for unavoidable reasons, but we ask that if you cannot attend, you designate a co-author to present in your place. Abstracts cannot be withdrawn or revised after the revision deadline of November 15, 2024.
  2. Presenting authors must register for the meeting by January 21, 2025. If you do not register by this date, your presentation may be canceled. For special circumstances, please contact gsaconferences@genetics-gsa.org.
  3. Abstracts will appear online exactly as submitted. GSA staff cannot make corrections, additions, revisions, or deletions. The submitting author may make revisions and corrections via the revision program. All revisions must be made no later than the revision deadline of November 15, 2024. Please proofread your text carefully before submitting.
  4. All accepted abstracts will be scheduled either as an oral or poster presentation at the discretion of the Dros 2025 Organizers. Because oral presentation requests far exceed oral presentation slots, authors should be prepared to present a poster if their abstract is not selected for an oral presentation.
  5. You must submit each abstract online and pay the non-refundable, per abstract fee of $49 for members or $99 for non-members. To receive the member fee, the submitting author must be a 2025 GSA member. The same person may submit multiple abstracts, but a separate fee is needed for each submission. If the submitter is also the presenting author and submits more than one abstract, a secondary author must be attending and prepared to present in case of conflicting schedules.
  6. The organizers reserve the right to decline any submitted abstracts that lack scientific content or merit or submitted abstracts that merely announce the availability of a resource or service.
  7. By attending the conference, you grant GSA the right to use your photograph, name, and likeness in GSA educational, news, or promotional materials.
  8. Oral presentations will be recorded and made available for on-demand viewing through the Conference App.
  9. The use of personal cameras and other recording devices in oral and poster sessions is strictly prohibited without express permission from the presenter or an authorized GSA representative.

Publication of Abstracts

Abstracts selected for a presentation will be available online by February 21, 2025, which will be considered their official publication date. The full abstract text will only be available online and as a printable PDF.

Abstract Submission FAQs

If I am selected for a talk in a concurrent session, how long is the talk time?

What is the abstract fee?

Why do I need to create an account?

How do I create an account?

I joined/rejoined while I was submitting my abstract but am still being charged the non-member abstract submission fee.

How do I pay the abstract fee?

My accounting department needs to pay the abstract fee. What should I do?

How will I know that you received my abstract submission?

Can I exit the program after partially completing the submission and return later to complete the process?

Can I cut and paste my abstract text from a word processor into the submission system?

Why doesn’t the submission program character count match the count from my word processing program or exactly reflect changes when I edit the text?

What happens if my abstract is selected for an oral presentation and I cannot attend in person?

If I am selected for a poster presentation, how will I present?

Can I revise my abstract?

Can I withdraw my abstract?

Why do I need to register by January 21, 2025?

How do I change the presenting author’s name on my abstract?

Why is my abstract title listed twice?

Do I have to use the same account to submit an abstract and register?

The system is very slow. Why?

When will I be notified of my program assignment?

My question was not answered by the FAQs. Who can help?

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