What happened to the list of categories in which to submit?
We are testing a new submission process this year to include a wider range of research areas.
What kind of topic can I write-in to the “Other topic” field?
The “Other topic” field allows you to specify your research topic when you do not already see yours represented on the existing list. This could be an emerging topic or any other that may not be listed. All abstracts submitted for an oral presentation will be considered for a talk, regardless of the topic that is chosen.
What is the abstract fee?
In 2018 the GSA Board of Directors instituted an abstract submission fee for all GSA Conferences that partially covers the ongoing costs associated with maintaining and improving our abstract submission and review technology.
For each abstract submitted you must pay the non-refundable submission fee of $40 GSA members/$80 non-members per abstract. The same person may submit multiple abstracts, but a separate fee is payable for each submission. To receive the member fee, the submitting author must be a 2021 GSA member.
Abstract fee waivers are available in cases of financial hardship. To request a refund, please email the following information to GSAConferences@genetics-gsa.org within seven days of submission:
Principal Investigator’s name
Principal Investigator’s email
Details of financial need or hardship
Please note, you must submit your abstract and pay the submission fee in order to be reviewed for presentation. Fee waivers are only possible via refund. Waiver requests will be reviewed and the presenting author notified within two weeks after the request has been received.
Why do I need to create an account?
We have enhanced the abstract submission process so that you can log in at any time to access your information. While GSA members receive discounts on submissions, you do not need to be a member to submit an abstract or set up your account.
I joined/rejoined while I was submitting my abstract but am still being charged the non-member abstract submission fee.
If you are not currently a GSA member and decide to join during the submission process, you will need to refresh your submission screen and wait 10 minutes for your member record to update after joining in order to receive the member price.
How do I pay the abstract fee?
You will need to pay the abstract fee by credit card during the abstract submission process. Once you have entered your abstract information you will be taken to a secure payment form. Your abstract will not be submitted until the payment step is complete.
My accounting department needs to pay the abstract fee. What should I do?
If someone will be paying your abstract fee on your behalf and you do not have the credit card information, please stop when you get to the payment page and send that link to the person responsible for paying the submission fee. You will receive an immediate email confirmation once your abstract has been submitted.
How will I know that you received my abstract submission?
You will receive an immediate online confirmation as well as a confirmation email. If someone else is paying your fee, you will receive an email as soon as payment is received. You can also log into your account to see the status of your abstract(s).
Can I exit the program after partially completing the submission and return later to complete the process?
Yes. Once you sign in and begin your submission, your information is automatically saved. But remember, until you actually pay the abstract fee and click on “Submit your abstract,” your abstract has not been submitted for consideration.
Can I cut and paste my abstract text from a word processor into the submission system?
This will be determined by your own computer system. We do not recommend using the cut and paste option when it involves special characters (such as super- or subscripts, Greek characters, etc.). You will need to confirm and repair any missing characters using the palette or special characters menu on the submission application. You will also need to make sure you put your authors, abstract title, and abstract body in the correct fields.
Why doesn’t the submission program character count match the count from my word processing program or exactly reflect changes when I edit the text?
The keystroke count on your word processor and the character count in the abstract submission program are computed differently. To be certain that your abstract is successfully submitted, use the character count on the submission application as your guide.
Can I revise my abstract?
You may revise your abstract until 8 p.m. EST on December 4, 2020 (i.e., one day after the abstract submission deadline). No revisions, corrections, additions, or deletions will be accepted after this date.
To revise, return to the abstract submission site and click “Revise My Abstract.” You will need your account login information (email and password.) If you have submitted more than one abstract, be sure you also have your abstract number, which you can find in your confirmation email.
For security purposes, you may not change the presenting author’s name on a previously submitted abstract. To change the presenting author’s name you must withdraw the previously submitted abstract and submit a new abstract in the new author’s name. If you have questions, please email us: firstname.lastname@example.org.
Can I withdraw my abstract?
You may withdraw your abstract until 8 p.m. EST on December 4, 2020 (i.e., one day after the abstract submission deadline). Abstracts not withdrawn by this deadline will be reviewed by the program committees and will be published online. Published abstracts are publicly accessible and cannot be withdrawn.
To withdraw an abstract, return to the abstract submission site and click “Withdraw my Abstract.” You will need your account login information (email and password). If you have submitted only one abstract, you will need your last name, abstract control number, and personal ID number. If you have submitted more than one abstract, be sure you also have your abstract number, which can be found in your confirmation email. The presenting author will be automatically informed of the withdrawal.
We understand that plans sometimes change for unavoidable reasons; we ask that if you cannot present, you designate a co-author to present in your place. Please notify us of any changes via email@example.com as soon as possible.
Why do I need to register by March 5, 2021?
Presenters must register for the meeting by March 5, 2021 so that we know you will be attending. If you have not registered, we will assume you are not attending and may give your presentation slot to someone else.
During the submission process, you likely entered your title twice (one in the title field and again in the body of the text). You need to revise your abstract via the abstract submission program to remove the title from the abstract body. To revise your abstract, you will need your last name, abstract control number, and personal ID number.
All revisions must be completed by December 5, 2020.
How do I change the presenting author’s name on my abstract?
For security purposes, the presenting author’s name cannot be changed. To change the presenting author’s name, you must withdraw the abstract, then resubmit with the new name. This must be done by the submission deadline of December 5, 2020.
If you are submitting your abstract in the last two days leading up to the deadline, you may experience some slowness because of the number of people using the system. While we have made every effort to ensure efficient receipt of all abstracts, extreme stress on the system may result in a slower submission process. Please submit early to avoid this possibility.
When will I be notified of my program assignment?
Program assignments will be posted on the meeting website around January 7, 2021. Information will not be available before this time. You will also receive an email with your assignment.
My question was not answered by the FAQs. Who can help?
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