Abstract Submission

In 2018 the GSA Board of Directors instituted an abstract submission fee for all GSA Conferences that partially covers the ongoing costs associated with maintaining and improving our abstract submission and review technology.

For each abstract submitted you must pay the non-refundable submission fee of $45 GSA members/$89 non-members per abstract. The same person may submit multiple abstracts, but a separate fee is payable for each submission. To receive the member fee, the submitting author must be a 2023 GSA member.

Abstract fee waivers are available in cases of financial hardship. To request a refund, please email the following information to GSAConferences@genetics-gsa.org within seven days of submission:

Presenter’s name
Presenter’s institution
Presenter’s email
Abstract number
Principal Investigator’s name
Principal Investigator’s email
Details of financial need or hardship
Please note, you must submit your abstract and pay the submission fee in order to be reviewed for presentation. Fee waivers are only possible via refund. Waiver requests will be reviewed and the presenting author notified within two weeks after the request has been received.

We have enhanced the abstract submission process so that you can log in at any time to access your information. While GSA members receive discounts on submissions, you do not need to be a member to submit an abstract or set up your account.

To create a GSA account, visit our membership page, and click Create an Account (see screenshot below).

If you are not currently a GSA member and decide to join during the submission process, you will need to refresh your submission screen and wait 10 minutes for your member record to update after joining in order to receive the member price.

You will need to pay the abstract fee by credit card during the abstract submission process. Once you have entered your abstract information you will be taken to a secure payment form. Your abstract will not be submitted until the payment step is complete.

If someone will be paying your abstract fee on your behalf and you do not have the credit card information, please stop when you get to the payment page and send that link to the person responsible for paying the submission fee. You will receive an immediate email confirmation once your abstract has been submitted.

You will receive an immediate online confirmation as well as a confirmation email. If someone else is paying your fee, you will receive an email as soon as payment is received. You can also log into your account to see the status of your abstract(s).

Yes. Once you sign in and begin your submission, your information is automatically saved. But remember, until you actually pay the abstract fee and click on “Submit your abstract,” your abstract has not been submitted for consideration.

This will be determined by your own computer system. We do not recommend using the cut and paste option when it involves special characters (such as super- or subscripts, Greek characters, etc.). You will need to confirm and repair any missing characters using the palette or special characters menu on the submission application. You will also need to make sure you put your authors, abstract title, and abstract body in the correct fields.

The keystroke count on your word processor and the character count in the abstract submission program are computed differently. To be certain that your abstract is successfully submitted, use the character count on the submission application as your guide.

No. Your abstract will be evaluated based on the scientific content and relevance to this meeting and the associated topics.

While we’re looking forward to seeing the Drosophila community in person, we realize this may not be possible for everyone. If you are selected for an oral presentation and cannot attend in person, you will be able to make arrangements to present virtually.

Live poster presentations will only be available in person; however, all poster presenters will be able to upload a PDF of their poster and record an audio overview to accompany it, which will be available to all registered attendees through the Conference App. All poster authors will have the option of providing a link to their preferred scheduling tool (Calendly, Outlook, etc.) where people can make an appointment to discuss their research.

You may revise your abstract until 8 p.m. EST on November 18, 2022 (i.e., one day after the abstract submission deadline). No revisions, corrections, additions, or deletions will be accepted after this date.

To revise, return to the abstract submission site and click “Revise My Abstract.” You will need your account login information (email and password.) If you have submitted more than one abstract, be sure you also have your abstract number, which you can find in your confirmation email.

For security purposes, you may not change the presenting author’s name on a previously submitted abstract. To change the presenting author’s name you must withdraw the previously submitted abstract and submit a new abstract in the new author’s name. If you have questions, please email us: gsaconferences@genetics-gsa.org.

You may withdraw your abstract until 8 p.m. EST on November 18, 2022 (i.e., one day after the abstract submission deadline). Abstracts not withdrawn by this deadline will be reviewed by the program committees and will be published online. Published abstracts are publicly accessible and cannot be withdrawn.

To withdraw an abstract, return to the abstract submission site and click “Withdraw my Abstract.” You will need your account login information (email and password). If you have submitted only one abstract, you will need your last name, abstract control number, and personal ID number. If you have submitted more than one abstract, be sure you also have your abstract number, which can be found in your confirmation email. The presenting author will be automatically informed of the withdrawal.

We understand that plans sometimes change for unavoidable reasons; we ask that if you cannot present either in person or virtually, you designate a co-author to present in your place. Please notify Suzy Brown (sbrown@genetics-gsa.org) of any changes as soon as possible.

Presenters must register for the meeting by January 17, 2023 so that we know you will be attending. If you have not registered, we will assume you are not attending and may give your presentation slot to someone else.

If you are unable to register by January 17, 2023 (e.g., because of funding problems) please email gsaconferences@genetics-gsa.org.

Oral presenters may present their work in person or virtually. If you’re selected for a talk and need to change your registration from in-person to virtual, please contact gsaconferences@genetics-gsa.org no later than January 17, 2023 to discuss virtual presentation options.

Poster presenters will only be able to present during a live poster session at the in-person conference. However, if you are a poster presenter and need to change your registration from in-person to virtual, you can still present your work via a recorded audio overview that will accompany your poster PDF in the Conference App. Attendees will be able to leave questions and comments on your poster through the App.

During the submission process, you likely entered your title twice (one in the title field and again in the body of the text). You need to revise your abstract via the abstract submission program to remove the title from the abstract body. To revise your abstract, you will need your last name, abstract control number, and personal ID number.

All revisions must be completed by November 18, 2022.

For security purposes, the presenting author’s name cannot be changed. To change the presenting author’s name, you must withdraw the abstract, then resubmit with the new name. This must be done by the submission deadline of November 18, 2022.

If you have questions, please email gsaconferences@genetics-gsa.org.

If you are submitting your abstract in the last two days leading up to the deadline, you may experience some slowness because of the number of people using the system. While we have made every effort to ensure efficient receipt of all abstracts, extreme stress on the system may result in a slower submission process. Please submit early to avoid this possibility.

Program assignments will be posted on the meeting website around January 10, 2023. Information will not be available before this time. You will also receive an email to check the assignment site once the information is posted.

Email Suzy Brown: sbrown@genetics-gsa.org