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Exhibits and Marketing

Meet your customers in Chicago, March 1-5, 2023!

Research conducted using Drosophila melanogaster helps discovery in genetics, neuroscience, behavior, development and more. The Annual Drosophila Research Conference is your opportunity to help advance this important research by participating as an exhibitor, through a marketing event, or as a sponsor. Attendees gather from around the world and range in career stage from undergraduates to Principal Investigators. We are excited to be going back to Chicago, Illinois for the first time since 2015 when there were 1,541 attendees. For 2023 we anticipate ~1,200 in person and 550 remote attendees. Use your marketing dollars wisely by bringing the decision makers to you rather than  having to visit individual labs and institutions.

Attendees are looking for products and services that help every facet of their research. If your company offers any of the items needed for the running of a successful lab, then you should definitely be a part of this conference. Below is a partial listing of items vital to operating a fly lab. Please contact gsaconference@genetics-gsa.org or Anne Marie Mahoney at mahoney@genetics-gsa.org with any questions. We look forward to seeing you in Chicago!

Fly Care • Vials
• Bottles (larger cultures)
• Boxes to hold both vials and bottles
• Instant fly medium
• Molasses based fly food
• Egg lay plates
• Embryo collection chambers
• Flugs
• Mesh to cover chambers

Experiments • Sleep measuring instrument
• Fly condos to count embryos
• Petri dishes
• Population cages
• Standard molecular machinery (PCR, sequencing)
• Incubators (fly ones are made)
• Immunofluorescence (hybridoma is standard place to order)
• GPU powered computer for video tracking of behavior

Equipment • Dissection scope
• Dissection tools—forceps, scissors, dissection wells (usually fine scientific tools)
• Injection scope
• Needle puller for injections
• Behavior confocal scope
• Slide microscope for looking at prepped slides
• Slides—using slides with 3d printed wells to make it easier to find samples
• Slides—regular frosted brand
• CO2 source
• CO2 pad (to put flies to sleep)
• CO2 bubbler
• Drosophila tubing
• Mite spray
• Sugar
• Vinegar
• Yeast
• Paint brushes (to sort flies)
• Autoclave bags

Recent Drosophila Research Conference Attendee Statistics

Location Faculty/ Postdoc Students Total
2022 Hybrid In-person/Virtual 576/288 554/270 1130/558
2021 Virtual 941 877 1,818
2020* Virtual 4,610 9,161 13,771
2019 Dallas, TX 725 495 1,220
2018 Philadelphia, PA 878 649 1,527
2017 San Diego, CA 757 480 1,237
2016* Orlando, FL 1845 1,172 3,017
2015 Chicago, IL 833 708 1,541

*Meeting held in conjunction with five other organism groups at The Allied Genetics Conference (TAGC)

The following opportunities are available in 2023, to help create a productive and engaging environment and give the ROI you need.

Exhibit Booth – Fee chart below 

Reserve early to stretch your marketing budget!

Exhibit and Marketing form Dros23

Floorplan map Dros23

 

Before 11/17/22 Between 11/17/22 and 1/18/23 After 1/18/23
Commercial $3,150 $3,300 $3,500
Non-profit $2,000 $2,150 $2,400

Online Ordering for booth furniture and shipping details is available through GES  

Connect with attendees at the Opening Mixer and the dedicated 7.5 exhibit and poster hours. The schedule allows your clients (and potential clients) and company reps concentrated time in the exhibit and poster hall. The exhibits are guaranteed traffic because each day a new set of posters will be presented. Booth includes:

  • 8′ x 10′ booth
  • Company name, logo, link to website and 50 word description on conference app and online planner
  • Company name, 50 word description and URL in the pdf of the Program Book
  • Two exhibitor badges for each 8′ x 10′ space reserved
  • One complimentary full conference registration to attend the full scientific program (over $900 value)
  • 8′ high back drape and 3′ high side drape
  • Standard sign (7” x 44”) with company name and booth number
  • Carpeting
  • Janitorial service for the aisles of the exhibit area
  • Security of the exhibit area

Exhibit Timeline

Date Preliminary schedule
November  17, 2022 Early sign up deadline for booths – rates increase after this date
January 4, 2023 Deadline for marketing materials for inclusion in Program Book
February 1, 2023 Deadline to register exhibit booth staff
January 26, 2023 First date decorator accepts freight at warehouse for advanced shipping
February 8, 2023 Advance Order Discount Deadline
February 24, 2023 Advance Freight Deadline
March 1, 2023 Exhibit move-in 10:00 a.m. – 4:00 p.m.
March 1, 2023 Exhibit hours – Opening Mixer – 9:00 p.m. – 10:30 p.m.
March 2, 2023 Exhibits open – 12:15 p.m. – 4:15 p.m.
March 3, 2023 Exhibits open – 12:15 p.m. – 4:15 p.m.
March 4, 2023 Exhibits open – 1:30 p.m. – 3:30 p.m.
March 4, 2023 Exhibit Move out – 6:30 p.m.-10:00 p.m.

Payment can be made by Visa, MasterCard, American Express, or by check made payable to the Genetics Society of America. Contact mahoney@genetics-gsa.org with any questions or to discuss special package rates.

Marketing Opportunities

All of the opportunities below include: company logo displayed on the meeting website, session slides, conference app, online planner, and in the PDF of the program book. Maximize your exposure by signing up today and have your logo and link to your website visible through March 2023.

  • **NEW THIS YEAR **- 30 second Commercial – highlight your products by providing a 30 second video that will be shown either at the end of a keynote or plenary session or during the coffee breaks (along with the GSA conference slides) between sessions – $1,500 – for non-exhibiting companies, $995 for exhibiting companies – video must be received by February 15, 2023.
  • Opening Session Sponsor (includes Keynote and Sandler Lecture) – $2,000 –  (limited to one sponsor) get your name in front of all of the attendees at the start of the meeting by sponsoring the Opening Session which includes our Keynote Speaker, Yukiko Yamashita, MIT and the Larry Sandler Lecture. In addition to the acknowledgements listed above the sponsorship includes:
    • Recognition on signage
    • Verbal recognition during the session
    • Option to provide literature and giveaway table at event
  • Diversity, Equity, and Inclusion Plenary Session Sponsor – $1,750 – designed to promote scholarship and to share expertise on DEI topics, in line with the goal of moving toward a more equitable scientific enterprise. (limited to one sponsor)
  • Plenary Session Sponsor – $1,500 –  Show your support for a keynote speaker that uses your equipment by sponsoring their plenary session (2 opportunites, limited to one sponsor per session)
  • Publishing Q&A Workshop$1,100 – participate on the editor panel to explain the publishing process to early career scientists from inception to review to decision. (limited to three publishing companies and approval by GSA Journals leadership)
  • Pre-conference Professional Development Workshops$750 – participate in a panel and be recognized as a sponsor. Many of the early career scientists that attend these events will be managing their own labs one day so it is important to get to know them as they build their career.  (limited to one sponsor per workshop)
  • Community Service and Networking Event – $500 – $1,000 – be recognized as a sponsor in promotional emails and at the event.  At #Dros23 an event will be offered for the attendees to give back to the community where the meeting is held.
  • Registration Fee Waivers Sponsor – priceless –  to support participation from low- and middle-income countries, companies can sponsor registration fee waivers

Advertising
Get your message out to the attendees by placing an ad in the 8 1/2 x 11 Program Book. The Program Book will be available online as a PDF file for all attendees to reference throughout the conference.

Full page, color ad – $900

Half page, color ad – $450

Quarter page, color ad – $275

Artwork due to gsaconferences@genetics-gsa.org by February 1, 2023.
Past Exhibitors and sponsors

Actual Analytics

Ambion, Inc.

Applied Precision, LLC

Archon Scientific

Axon Instruments

Azer Scientific

Barnstead International

Bartels & Stout, Inc.

B D Biosciences

Best Gene Inc.

BioCold Environmental, Inc.

Biologix Research Company

Blackwell Publishing Ltd.

Capitol Vial, Inc.

Carl Zeiss Microimaging, Inc.

Carnegie Mellon University

Chroma Technology Corp.

Clever Sys, Inc.

Cold Spring Harbor Laboratory Press

Conviron

Cort Instruments LLC

Darwin Chambers Company Development Disease Models & Mechanisms DOT Scientific, Inc.

Drosophila Genomics Research Center

Fine Science Tools

Fisher Scientific Company

Fly Tabs

Flymax Scientific Equipment, Ltd.

Genesee Scientific

Genetic Services, Inc.

GenetiVision

Genewiz, Inc.

Hybrigenics Services SAS

Intavis, Inc.

KD Medical

Landes Bioscience

Leica Microsystems, Inc.

Li-Cor Biosciences

National Center for Biotechnology Information

NASA Space Station Biological Research

NightSea

Nikon, Inc.

Noldus Information Technology

Olympus America, Inc.

Open Biosystems

Parter Medical Products

Percival Scientific, Inc.

Powers Scientific, Inc.

Rainbow Transgeneic Flies, Inc.

Roboz Surgical Instrument Co.

Sable Systems International

Sci-Mart, Inc.

Spectrumedix Corporation

Transgenomic, Inc.

Trikinetics, Inc.

TSE Systems, Inc.

Union Biometrica, Inc.

Vienna Drosophila RNAi Center

Viewpoint Life Sciences, Inc

Premier Sponsors

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