Housing and Travel

Reservations

Guest rooms must be reserved directly with Asilomar. Housing fees do not include conference registration and must be paid in full in advance of the conference. The housing fee is per person and includes five nights of accommodations and all meals beginning with dinner on Tuesday, March 15 through breakfast on Sunday, March 20. There will be no refunds for missed meals and/or early departures. The total cost of your reservation (housing, meals, facility fee, processing fee, and taxes) will be charged on the credit card you provide in the first week in March. You must register for the conference separately.

All fees listed below are per person and include five nights of lodging, 3 meals a day, taxes, and fees.

UPDATE: Asilomar is sold out. If you would like to be placed on a wait list please contact Vivian Garcia, garcia-vivian@aramark.com.

Room Rates

Single – $1,368
Double – $939 per person
Triple* – $815 per person
Quad* – $752 per person

* Please note that the majority of triple and quad rooms are created by adding a cot to a room with two single beds.

The largest portion of rooms at Asilomar are double rooms, i.e., two beds. All Asilomar rooms have private baths and complimentary Wi-Fi. The Asilomar Conference Center is a barrier-free access facility. All persons with disabilities are encouraged to attend and will be accommodated.

A number of people will be housed at hotels located across the street from Asilomar. The cost will be the same as staying on the Asilomar grounds. Those assigned to an overflow hotel will receive an Asilomar meal card when they check in at the Conference Registration Desk so that they can get their meals in Crocker Dining Hall.

If attendees choose to stay off-site, they are required to pay the Asilomar daily facilities fee of $65 total (no refunds for late arrivals or early departures). In addition, attendees have the option of purchasing a full meal plan for $500, which includes the $65 facilities fee. The facility fee and meal plan can be purchased on the conference registration form.

Extending Your Stay

If you are arriving early, the following rates are available and include lodging, 3 meals a day, taxes, and fees:

Single – $273.60
Double – $187.80 per person
Triple* – $163 per person
Quad* – $150 per person

Any attendee wishing to extend their stay beyond Sunday, March 20 should make a reservation at visitasilomar.com.

Housing Cancellations

If you must cancel your reservation, please contact garcia-vivian@aramark.com immediately. Reservations cancelled 72 hours in advance of arrival will be refunded. Cancelling your hotel reservation does not cancel your meeting registration.

Check-in

Check-in begins at 4:00 p.m. on Tuesday, March 15 in the Phoebe A. Hearst Social Hall. Check-out is at 11:00 a.m. on Sunday, March 20.

Off site attendees Facility Fee and Meal Plan

Attendees not staying at Asilomar are required to pay the $75 facility fee. There is also an option to purchase a $500 meal plan.  The meal plan begins with dinner on Tuesday, March 15 and continues through breakfast on Sunday, March 20 and includes the $75 facility fee.

Meals, Phone, and Parking

To preserve the retreat atmosphere at Asilomar, there are no telephones in the guest rooms. House phones are located at each building for in-house calls, and public telephones are located throughout the grounds and in the Phoebe A. Hearst Social Hall. Free wireless Internet access is available in all guest rooms and the Social Hall. Ask the Front Desk for username and password.

Asilomar will not receive nor hold shipments from internet vendors (i.e., Amazon) for guests attending a conference. If you plan on purchasing from these vendors, please coordinate with Tricord (tricord.net) at (831) 883-8600 or email Megan@tricord.net to arrange for temporary storage and pickup, fees will apply. Asilomar is not responsible for any loss of incoming shipments.

If you plan to attend the conference but will not be staying at Asilomar, you must purchase either a meal plan/facilities fee pass or just a facilities fee pass. The meal plan/facilities fee includes dinner on Tuesday, March 15 through breakfast on Sunday, March 20. The cost is $500. The pass for the facility fee only is $65. As with the housing prices, the fees are for five days, and there are no refunds for late arrivals or early departures.

If you are not staying at Asilomar and have not purchased a meal plan, there is a café in the Social Hall that will be open between 7:00 a.m.–11:00 a.m.

Accessibility

As part of the California State Parks system, Asilomar welcomes people with all levels of physical ability. Prior to arrival, visitors with special access needs are invited to contact the Front Desk at (831) 372-8016. For more accessibility information, please refer to the Asilomar Conference Grounds website.

If you have difficulty walking long distances, consider renting a scooter from Scoot Around. They will deliver your scooter to your hotel and pick it up when you no longer need it. For more details, visit www.scootaround.com or call (888) 441-7575.

Travel

Due to the uncertainty of future pandemic travel restrictions, GSA recommends making travel arrangements, particularly for air travel, no sooner than 60 days prior to the conference.

Ground Transportation

Monterey has the closest commercial airport to Asilomar. Taxis from the airport to Asilomar cost approximately $30. The airport is about 25 minutes from Asilomar. Ground transportation options include: