Oral Presenter Guidelines

Oral presentations will be conducted using Zoom Webinar and accessed via the Conference App.

Talk Length

Talks should be 12 minutes plus 3 minutes of questions. If you have not finished after 15 minutes, the session chair can end your screen share and mute your microphone.

Presentation Time

You can look up your presentation time on the Author Assignments page. All presentation times are shown in Eastern Daylight Time/GMT -04:00/UTC -04:00.

You should be prepared to present your talk at any time during your session. If a presenter that precedes you is unable to present, the session chair may decide to move your talk to an earlier time within the session.

Registration

You must have registered for the conference by September 8 to receive the speaker access link.

Recordings

All oral presentations will be recorded and made available to registrants for 30 days after the conference.

Technical requirements

Connectivity

Make sure your connection speed is 2 Mbps upload, 4 Mbps download or better. You can test your internet connection speed at SpeedTest.net. Please do the test in the location where you will be presenting, since connectivity may change with distance from your router.

Zoom Client

We strongly recommend that you download or update the Zoom Client for Meetings in advance of your presentation and test your sound and permissions prior to the day of your talk (see below). If you have attended a Zoom meeting recently, you likely already have the client installed.

To access your assigned Zoom Webinar session as a speaker, you will receive a special link via email from Zoom the week before the conference. This link will not work until 10 minutes before your session. Note that you cannot use the links in the Conference App to access your session as a speaker.

Device

You will use your own device for your presentation. You should use a laptop or desktop computer, rather than a mobile device if possible.

If you are using a Mac, make sure to try sharing your screen at https://zoom.us/test ahead of your session so that you can grant Zoom the appropriate permissions. Doing so requires you to restart the application (which you won’t want to do during your session).

Sound

You should present in a quiet area without background sound and use a headset if possible. You can use https://zoom.us/test to test your Zoom audio in advance.

Camera

We recommend that you share your camera during your presentation, if you have one, so that attendees can see you while you present.

Privacy and recordings

All oral presentations will be available for registered attendees to view online until October 20, 2020. Although sharing of results without permission is a violation of the Code of Conduct, you should be aware that we cannot monitor whether attendees take photographs, screen shots, audio recordings, or video recordings during your presentation.

Code of Conduct

All registrants agree to abide by the GSA Conferences Code of Conduct. Our Code of Conduct was established to communicate a transparent set of standards and guidelines for acceptable behavior at GSA Conferences and to provide a positive, safe, and welcoming environment for all attendees.

Note that all sessions will be moderated and actively monitored for disruptive behavior. Any attendees disrupting the session will be removed from the webinar by technical support staff.

Before the Conference Checklist

• Register for the conference
• Three days before your talk, you will receive an email with a speaker (“panelist”) link from one of the following email addresses: mpmzoom1@genetics-gsa.org; mpmzoom2@genetics-gsa.org; mpmzoom3@genetics-gsa.org; or mpmzoom4@genetics-gsa.org. If you have not received your email by two days before your presentation, please email gsaconferences@genetics-gsa.org.
• You will also receive an email from alerts@ATIVsoftware.com with instructions on how to check your technology. Please use the confirm button once your check is complete.
• Set up the Zoom client on your computer.
• Use https://zoom.us/test to test your sound and app permissions.
• Use SpeedTest.net to test your connection speed.
• Create your presentation slides.
• Look up the name of your Session Chair on the Schedule of Events so that you are able to send them chat messages during the session if needed.

During the Conference Checklist

10 minutes before your session (not just your individual talk) starts

• Click the special Zoom presenter access link emailed by Zoom.
• Send a message in the chat window to tell the Session Chair and technical support staff (Zoom Host) that you have arrived.
• Test your sound by unmuting and speaking to your Session Chair. Turn mute back on when you have finished testing.
• Check that all other windows, notifications, and sounds not related to your talk are turned off.

During your session

• Chat window
  • Open the chat window so you can send a message to technical support in case of problems.

• Giving your talk
  • Unmute your microphone and share your screen when the session chair introduces you.
  • When your talk is over, mute your microphone and stop sharing your screen.
• Timing
  • Technical support staff will post the following messages in the Q&A window to let you know how much time you have left:
    • After 12 minutes, “3 minutes remain, start Q&A”
    • After 14 minutes and 30 seconds, “30 seconds remain, wrap up”
    • After 15 minutes, “STOP”
• Answering questions
  • Your session chair will select and read attendee questions that are submitted in the Q&A window. You will answer using your microphone. Remember to mute when you are finished.
• Contacting live technical support
  • You can reach technical support staff (Zoom Host) during the session via the Zoom Chat window. You can also email gsaconferences@genetics-gsa.org.
• Asking questions during other talks in the session
  • As a speaker, you cannot enter questions in the Q&A window. If you have a question to ask of another presenter, send it to the Session Chair via the Chat window instead.

After your talk

• Stop sharing your screen and mute your microphone.
• Enjoy the rest of the conference!
• Check your abstract entry in the app for any additional questions you might have received during or after the session.