Poster Presenter Guidelines

Overview

Uploading Virtual Poster files to the App

• Upload PDF
• Record poster audio
• PDF preparation tips
• Audio overview tips

Presenting in Live Poster Sessions

• Test your system
• Remo test session
• Log in to the Poster Hall/Remo
• Find your table
• Upload your poster to the Whiteboard
• Remo presenter tips
• Poster session schedule/floors

Frequently Asked Questions

Overview

Poster presentations at MPM will consist of two parts:

• Virtual Poster Files in the App: Poster PDFs with an optional 3-minute audio overview will be available to conference registrants via the app between September 17 and September 25. Presenters will upload their posters between September 14 and September 16. Attendees will be able to leave questions as comments on the poster entry in the app.
• Live Poster Sessions on Remo: Poster sessions will take place via the Remo video conferencing platform, which mimics an in-person poster event. Each presenter will be assigned their own “table,” which is a group video chat room with a “whiteboard” where presenters will upload their poster file to reference during the discussions. Each poster presenter will present in two different poster sessions.

Each poster presenter will need to do the following:

1. Register for the conference. You will not receive the poster upload link unless you registered by September 8.
2. Test your computer, browser, internet, and camera/microphone for compatibility with the live poster session platform. Test system now ≫
3. Create a PDF poster file (single page) that is <10 MB in size.
4. Practice giving a 3-minute audio overview of your poster.
5. Upload the PDF file and record the audio overview as described below (you can upload between September 14 and September 16). You must use the Chrome web browser to record audio.
6. On Friday September 18, create a Remo account and explore the test session to practice navigating the system. Information on the test site coming soon.
7. Fifteen minutes before your assigned poster session during the conference, access your poster session via the Conference App, find your assigned table, and upload your poster PDF (no audio overview) to your table’s Whiteboard. Then the session will begin!
8. Note that attendees can also leave questions for you in the App, so be sure to check the “Discussion” section at the bottom of your poster entry in the app.

Uploading Virtual Poster files to the App

Presenters must upload a PDF version of their poster to the Conference App using the personalized link that will be sent via email from alerts@ATIVsoftware.com with the subject line “Invitation to Add Content to Molecular Parasitology Meeting” on September 14.

Poster materials will be made available to all conference registrants via the app between September 17 and September 25. Attendees can leave questions for you in the App, so be sure to check the “Discussion” section at the bottom of your poster entry in the app before September 25.

You can view a sample Virtual Poster in a test App to get a sense of how attendees will view your poster file. Read instructions for viewing sample Virtual Poster ≫

Upload PDF

• Click the “Portal Login” in the email from alerts@ATIVsoftware.com.
• Ensure you are using Chrome as your web browser.
• Log in to the portal using your registration badge ID number and last name. You can find your badge number in your conference registration confirmation email, which was sent from the address NoReply@Convention-Mail.com.
• Click on the blue plus sign next to “Virtual Poster” to upload your PDF.
• It may take a few minutes for the upload to complete, depending on your internet connection.

Poster upload invitation email sent: September 14

Poster upload deadline: September 16, 8:00 p.m. EDT

File size limit: 10 MB

Web browser requirement: you will need to use Google Chrome as your web browser for uploading

Record poster audio

When you upload your poster PDF, you will have the option to record a 3-minute audio overview that attendees can listen to while they view your poster before the conference. Because the file is limited to three minutes in length, we recommend you practice your timing before you start recording.

How to record: You must use the web browser Google Chrome for uploading your poster and recording audio. After you upload your PDF file, click the red microphone button to record your audio. When you’ve finished, click the stop button and then “Done.” You can replay the audio using the blue play icon or delete the file and start again using the trashcan icon.

If you don’t want to include audio with your poster, simply click “Done” without recording.

PDF preparation tips

• Your PDF file must be smaller than 10 MB. For maximum accessibility by all attendees, we recommend making the file as small as possible.
• The poster will be displayed as a single page. You cannot present multiple slides instead of a single-page poster.
• Remember that people will be viewing the poster on a computer screen. To aid legibility, we recommend using large font sizes and a landscape page orientation. As a reference, many laptops have a screen aspect ratio of 16:9; so for example, this ratio would match a 36″ high by 64″ wide physical poster.
• Viewers will be able to zoom in to inspect any part of your poster, but there is no scroll function. For this reason, we do not recommend long, portrait orientated posters.
• Divide the poster into discrete, well-labelled sections (large font size) to help people follow along while listening to the audio overview.
• You can read more tips on how to create virtual posters in this article from the app developers.
• You can view a sample virtual poster (PDF with audio) in a test App to get a sense of how attendees will view your poster file. Instructions for viewing sample virtual poster ≫

Audio overview tips

• You can’t describe every aspect of your poster in three minutes; you should instead provide an overview of key points and highlights that will encourage viewers to learn more by reading your poster or attending your live session.
• As you discuss different parts of your poster, refer to the sections using their titles, so that viewers can focus on the relevant part of your poster.
• Practice the timing to make sure you can cover your key points within the allowed three minutes.
• Speak slowly and clearly to ensure you are easily understood, including by attendees whose first language is not English.
• For best audio quality, use a headset or external microphone if you have one.

↑ Back to Top

Presenting in Live Poster Sessions

Poster Sessions will take place using the Remo virtual platform. Remo provides a video discussion forum that mimics an in-person networking event. Group video chats take place at “tables” that accommodate up to eight people at once. Attendees can navigate the poster sessions via a floor plan that shows each table and the number of “seats” taken at the table. Presenters can display their poster to table attendees by uploading it to the table Whiteboard. They will discuss their work with groups of attendees coming and going throughout the session, just like at an in-person meeting! Watch 3-min video introduction to Remo ≫

Test your system

Poster presenters must test their system for compatibility with the Remo platform at the test page below the week before the conference. Not all web browsers are supported. Make sure you are using the computer and browser that you plan to use during the live sessions.

❗Important note: you cannot access Remo from a tablet or iPad.❗

Test your system

If your system fails the tests and you are not able to resolve the issue by using a different browser, please contact hzhang@genetics-gsa.org with your question.

Remo live test session

On Friday September 18, you can access a Remo test session to get more familiar with logging in and navigating the platform. Remember that you must register your Remo account using the same email as your conference registration. The test session will be available to enter any time between 11 a.m. and 4 p.m. EDT, and you can find the link on the “Live Poster Hall” page of the Conference App.

You can only log in to Remo on one device/browser. Remember to sign out when you have finished testing.

Log in to the Poster Hall/Remo

You will only be able access the Poster Hall only during a scheduled poster session or the test session on September 18.

1. Log in to the Conference App using your registration Badge ID number and last name.
2. Find your poster (you can search for your last name).
3. Note the last letter of your program number. That is your poster session number. E.g. Poster 106A is in Poster Session A.
4. Go to the “Live Poster Hall” link on the App homepage (also available via the “More” tab).
5. Click the link corresponding to your Poster Session and the relevant day.
6. Click “Join Event Now” on the Remo event welcome page
7. Register for Remo with exactly the same email address you used to register for the conference. Do not use the option to log in via Google. You will need to create a Remo password when you register.

Find your table

Fifteen minutes before your assigned poster session starts, you should access the Poster Hall. When you enter, you will be assigned to a random table and must then navigate to your assigned table. Make sure you know your poster program number. It can be found on the Author Assignment page or in the Conference App (listed as “PgmNr”).

Step-by-step details:

1. You will be assigned to a random table when you first enter the Poster Hall and must immediately navigate to your assigned poster table.
2. Check the session listing on the top right of the screen to find which floor your poster program number is assigned to.
3. Once you have found the table with your poster number, double click on the table.
4. You are now seated at your poster table. You should see your circle icon (showing your photo or first initial) displayed on your chosen table. Turn on your microphone and camera and upload your poster to the Whiteboard.

Upload your poster to the Whiteboard

1. Once you are at your assigned table, click the “More” icon at the bottom of your screen and select “Whiteboard.”
2. Click the Upload icon on the toolbar on the left-hand side and select “My Device” from the menu that pops up and then select your poster file. If you do not see the Upload icon, you may need to enlarge your browser window or scroll down within the tool bar.
3. Once you have selected your poster file, you will need to click within the Whiteboard window (the area with a gray background grid) to add the file. Your poster should now appear within the Whiteboard.

You can click and drag the poster around to center it. To remove a poster file from the Whiteboard, just click the image and use your keyboard’s “Delete” button.

Remo presenter tips

• Test before you present. Make sure you have tested your browser, technology, and video sharing settings before the session.Test system now ≫
• Turn off all unneeded apps. This will improve the performance of Remo and the quality of your audio and video feed.
• Want to share a link with your table’s visitors? Add it to the Table Chat. Select “Chat” at the bottom of the screen and then “Table Chat.”

Poster session schedule/floors

You will present your poster in two separate sessions: one of the sessions on Mon–Wed and one of the sessions on Thursday. So, for example if your poster number ends in “A”, you will be presenting on Monday at 12:15 p.m.–2:00 p.m. and Thursday at 11:30 a.m.-12:15 p.m.

Note that the sessions on Thursday are divided to allow presenters to attend some of the posters that were presented at the same time in their previous session. For example, Session A presenters will present for 45 minutes and then Session B presenters will present for the next 45 minutes. The Session A and Session B tables will be available to their presenters for the entire 90-minute block on Thursday, if needed.

The tables below list the schedules and floors for each poster number (PgmNr).

↑ Back to Top

↑ Back to Top