Exhibits and Marketing

Get global visibility!

Research conducted using C. elegans helps discovery in genetics, neuroscience, behavior, development and more. The 24th International C. elegans Conference is your opportunity to help advance this important research by participating as an exhibitor, through a marketing event, or as a sponsor. Attendees gather from around the world and range in career stage from undergraduates to Principal Investigators. We are excited to be reuniting in-person for the first time since 2019 at the Scottish Event Campus in Glasgow, Scotland. For 2023 we anticipate ~1,000 in-person attendees. Use your marketing dollars wisely by bringing the decision makers to you rather than  having to visit individual labs and institutions.

Attendees are looking for products and services that help every facet of their research. If your company offers items needed for the running of a successful lab, then you should definitely be a part of this conference. Please contact gsaconference@genetics-gsa.org or Anne Marie Mahoney at mahoney@genetics-gsa.org with any questions. We look forward to seeing you in Glasgow!


Recent International C. elegans Conference Attendee Statistics

Location Faculty/ Postdoc Students Total
2021 Virtual 1,082 1,002 2,084
2019 UCLA 529 1,166 1,695
2017 UCLA 524 1,105 1,695
2015 UCLA 501 1,156 1,657

To help create a productive and engaging environment and give the ROI you need, the following opportunities are available in 2023.

Exhibit Booth – Fee chart below 

Connect with attendees at the Opening Mixer, dedicated exhibits, and poster sessions. To increase attendance during the posted hours, the schedule has changed to give attendees and exhibitors concentrated time to build relationships in the exhibit and poster hall. The exhibits are guaranteed to have traffic because each day will have a new set of posters will be presented. A booth includes:

  • 3 meter x 3 meter booth space or (9’ 10” x 9’ 10”) 
  • Company name and URL in the program book and conference app
  • 50 word company description in program book and conference app
  • Listing on conference mobile website
  • One full conference registration for one exhibit representative to attend the full scientific program
  • Standard sign (7” x 44”) with company name and booth number
  • Janitorial service for the aisles of the exhibit area

Reserve early for special discounts! – Exhibitor form C. elegans 2023

Before 3/4/23 Between 3/5/23 and 5/18/23 After 5/18/23
Commercial $3,150 $3,300 $3,500
Non-profit $2,000 $2,150 $2,400

Exhibit Timeline

Date Preliminary schedule
May 1, 2023 Marketing materials deadline for inclusion in Program Book
May 2, 2023 Deadline to register exhibit booth staff
June 1, 2023 First date decorator accepts freight at warehouse for advanced shipping
March 23, 2022

March 30, 2022

June 24, 2023

Advance Order Discount Deadline

Advance Freight Deadline

Exhibit move-in 10:00 a.m. – 4:00 p.m.

June 24, 2023 Exhibit hours – Opening Mixer – 9:00 p.m. – 10:30 p.m.
June 25, 2023 Exhibits open – 12:15 p.m. – 4:15 p.m.
June 26, 2023 Exhibits open – 12:15 p.m. – 4:15 p.m.
June 27, 2023 Exhibits open – 1:30 p.m. – 3:30 p.m.
June 28, 2023 Exhibit Move out – 8:00 a.m.-12:00 noon 

Payment can be made by Visa, MasterCard, American Express, or by check made payable to the Genetics Society of America. Contact mahoney@genetics-gsa.org with any questions or to discuss special package rates.

Marketing Opportunities

All of the opportunities below will feature your: company logo displayed promonnently on the meeting website, session slides, conference app, online planner, and PDF of the program book. Maximize your exposure by signing up today and have your logo and link to your website visible through June 2023.

  • **NEW THIS YEAR **- 30 second Commercial – highlight your products by providing a 30 second video that will be shown either at the end of a keynote or plenary session or during the coffee breaks (along with the GSA conference slides) between sessions – $1,500 – for non-exhibiting companies, $995 for exhibiting companies – video must be received by February 15, 2023.
  • Opening Session Sponsor (includes Keynote and Sandler Lecture) – $2,000 –  (limited to one sponsor) get your name in front of all of the attendees at the start of the meeting by sponsoring the Opening Session which includes our Keynote Speaker, Yukiko Yamashita, MIT and the Larry Sandler Lecture. In addition to the acknowledgements listed above the sponsorship includes:
    • Recognition on signage
    • Verbal recognition during the session
    • Option to provide literature and giveaway table at event
  • Diversity, Equity, and Inclusion Plenary Session Sponsor – $1,750 – designed to promote scholarship and to share expertise on DEI topics, in line with the goal of moving toward a more equitable scientific enterprise. (limited to one sponsor)
  • Plenary Session Sponsor – $1,500 –  Show your support for a keynote speaker that uses your equipment by sponsoring their plenary session (2 opportunites, limited to one sponsor per session)
  • Publishing Q&A Workshop$1,100 – participate on the editor panel to explain the publishing process to early career scientists from inception to review to decision. (limited to three publishing companies and approval by GSA Journals leadership)
  • Pre-conference Professional Development Workshops$750 – participate in a panel and be recognized as a sponsor. Many of the early career scientists that attend these events will be managing their own labs one day so it is important to get to know them as they build their career.  (limited to one sponsor per workshop)
  • Registration Fee Waivers Sponsor – priceless –  to support participation from low- and middle-income countries, companies can sponsor registration fee waivers


Get your message out to the attendees by placing an ad in the 8 1/2 x 11 Program Book. The Program Book will be available online as a PDF file for all attendees to reference throughout the conference.

Full page, color ad – $900

Half page, color ad – $450

Quarter page, color ad – $275

Artwork due to gsaconferences@genetics-gsa.org by February 1, 2023.

Past Exhibitors

Actual Analytics

Ambion, Inc.

Applied Precision, LLC

Archon Scientific

Axon Instruments

Azer Scientific

Barnstead International

Bartels & Stout, Inc.

B D Biosciences

Best Gene Inc.

BioCold Environmental, Inc.

Biologix Research Company

Blackwell Publishing Ltd.

Capitol Vial, Inc.

Carl Zeiss Microimaging, Inc.

Carnegie Mellon University

Chroma Technology Corp.

Clever Sys, Inc.

Cold Spring Harbor Laboratory Press


Cort Instruments LLC

Darwin Chambers Company

DOT Scientific, Inc.

Drosophila Genomics Research Center

Fine Science Tools

Fisher Scientific Company

Fly Tabs

Flymax Scientific Equipment, Ltd.

Genesee Scientific

Genetic Services, Inc.


Genewiz, Inc.

Hybrigenics Services SAS

Intavis, Inc.

KD Medical

Landes Bioscience

Leica Microsystems, Inc.

Li-Cor Biosciences

National Center for Biotechnology Information

NASA Space Station Biological Research


Nikon, Inc.

Noldus Information Technology

Olympus America, Inc.

Open Biosystems

Parter Medical Products

Percival Scientific, Inc.

Powers Scientific, Inc.

Rainbow Transgeneic Flies, Inc.

Roboz Surgical Instrument Co.

Sable Systems International

Sci-Mart, Inc.

Spectrumedix Corporation

Transgenomic, Inc.

Trikinetics, Inc.

TSE Systems, Inc.

Union Biometrica, Inc.

Vienna Drosophila RNAi Center

Viewpoint Life Sciences, Inc

Premier Sponsors