Exhibits and Marketing

Get global visibility!

Research conducted using C. elegans helps discovery in genetics, neuroscience, behavior, development and more. The 24th International C. elegans Conference is your opportunity to help advance this important research by participating as an exhibitor, through a marketing event, or as a sponsor. Attendees gather from around the world and range in career stage from undergraduates to Principal Investigators. We are excited to be reuniting in-person for the first time since 2019 at the Scottish Event Campus in Glasgow, Scotland. For 2023 we anticipate ~1,000 in-person attendees. Use your marketing dollars wisely by bringing the decision makers to you rather than  having to visit individual labs and institutions.

Attendees are looking for products and services that help every facet of their research. If your company offers items needed for the running of a successful lab, then you should definitely be a part of this conference. Please contact Anne Marie Mahoney at mahoney@genetics-gsa.org with any questions. We look forward to seeing you in Glasgow!

Confirmed 2023 Exhibiting Companies

Recent International C. elegans Conference Attendee Statistics

To help create a productive and engaging environment and give the ROI you need, the following opportunities are available in 2023.

Exhibit Booth – Fee chart below 

Connect with attendees at the Opening Mixer, dedicated exhibits, and poster sessions. The exhibits are guaranteed to have traffic because each day will have a new set of posters will be presented. A booth includes:

• 3 meter x 3 meter booth space (9’ 10” x 9’ 10”), Octonorm Shell Scheme with white melamine infill panels and fascia nameboard included
• Company name, logo, link to website and 50 word description on conference app and online planner
• Company name, 50 word description and URL in the pdf of the Program Book
• Two exhibitor badges for each booth space reserved
• One  complimentary full conference registration to attend the full scientific program (over $1,000 value)
• Standard sign with company name and booth number
• Janitorial service for the aisles of the exhibit area

Reserve early for special discounts!

Exhibitor Application form

Worm23 Floorplan

Cameron Events Logistics Service Brochure

Contact Cameron Event Logistics (joanna@cameronlogistics.co.uk) for help with:

• Electrical orders (lights and power)
• Furniture (all furniture must be ordered, no furniture is included with booth fee)
• Delivery, Customs and collection of exhibitor materials
• Printing of brochures and flyer

Furniture Rental Catalog

Shipment

Non-UK Exhibitors – if your material requires customs clearance, do not send directly to the SEC as delays will incur due to your material being seized or held by UK Customs authorities. Contact Cameron Event Logistics BEFORE shipping so they can supply you with a UK registered EORI number. The SEC does not accept shipments so your materials should be sent directly to Cameron to avoid any issues. Cameron will provide you a shipping label once you confirm that you will be sending them a delivery.

Exhibit Timeline

Payment can be made by Visa, MasterCard, American Express, or by check made payable to the Genetics Society of America. Contact mahoney@genetics-gsa.org with any questions or to discuss special package rates.

Marketing Opportunities

All of the opportunities below will feature: company logo displayed prominently on the meeting website, conference app, online planner, and PDF of the program book. Maximize your exposure by signing up today and have your logo and link to your website visible through June 2023.

• **NEW THIS YEAR **- 30 second Commercial – highlight your products by providing a 30 second video that will be shown either at the end of a keynote or plenary session or during the coffee breaks (along with the GSA conference slides) between sessions – $1,500 – for non-exhibiting companies, $995 for exhibiting companies – video must be received by February 15, 2023.
• Opening Session Sponsor  – $2,000 –  (limited to one sponsor) get your name in front of all of the attendees at the start of the meeting by sponsoring the Opening Session which includes an invited speaker. In addition to the acknowledgements listed above the sponsorship includes:
  • Recognition on signage
  • Verbal recognition during the session
  • Option to provide literature and giveaway table at event
• Diversity, Equity, and Inclusion Plenary Session Sponsor – $1,750 – designed to promote scholarship and to share expertise on DEI topics, in line with the goal of moving toward a more equitable scientific enterprise. (limited to one sponsor)
• Plenary Session Sponsor – $1,500 –  Show your support for a keynote speaker that uses your equipment by sponsoring their plenary session (2 opportunities, limited to one sponsor per session)
• Publishing Q&A Workshop – $1,100 – participate on the editor panel to explain the publishing process to early career scientists from inception to review to decision. (limited to three publishing companies and approval by GSA Journals leadership)
• Pre-conference Professional Development Workshops – $750 – participate in a panel and be recognized as a sponsor. Many of the early career scientists that attend these events will be managing their own labs one day so it is important to get to know them as they build their careers.  (limited to one sponsor per workshop)

Support research at every level! Providing funds for registration waivers entitles your company logo to be displayed on the  conference app, online planner, and PDF of the program book.

• Registration Fee Waivers Sponsor – to support participation from low- and middle-income countries, companies can sponsor registration fee waivers

Advertising

Get your message out to the attendees by placing an ad in the 8 1/2 x 11 Program Book. The Program Book will be available online as a PDF file for all attendees to reference throughout the conference.

Full page, color ad – $900

Half page, color ad – $450

Quarter page, color ad – $275

Artwork due to gsaconferences@genetics-gsa.org by February 1, 2023.

Past Exhibitors and Sponsors