You must be registered for the conference to chair a session.
You will be sent an email with contact information for all of the presenters in your session. Please contact all of the presenters by March 16 to re-confirm their participation and to see if they have any questions. GSA will send you suggested text along with the email addresses of the presenters. If there are any technical questions that you cannot answer, the presenter should forward their question to firstname.lastname@example.org and copy email@example.com.
You should check your session day and time by viewing the Schedule of Events. All times are shown in Eastern Daylight Time/GMT -04:00/UTC -04:00 View Schedule of Events »
Presenters and session chairs will be asked to join their session ten minutes before the start of the overall session (not just their specific talk). During the session, the chat window will be used for communication between the session chair and the presenters.
At the beginning of your session, a slide will automatically be shown announcing the name of the session, your name, and other important information. The session chairs are also asked to make the following oral announcements at the beginning of the session:
For each talk, announce the title and the presenter’s name.
It is important to keep your session on time. Each talk is allotted a total of 15 minutes allowing 12 minutes for the presentation and three minutes for questions. Zoom will automatically cut off the session five minutes after the scheduled stop time so it is critical that you keep speakers on time to make sure all speakers are able to present. Additionally, attendees will be coming in and out of sessions based on the scheduled time of individual talks.
You will need to designate one of your chairs to keep track of the time. Give a verbal cue, if needed, as follows, to let the speaker know how much time remains:
You will move on to the next talk after 15 minutes. If the speaker is still presenting you will have to politely interrupt the speaker to move on to the next person so that each speaker has their full amount of time.
Attendees will submit questions using the Q&A window. The questions will be visible to you and the presenters only, until either you or the presenter mark the question as “answered”. Presenters have been instructed that their talk should be 12 minutes and to allow three minutes for questions. Based on the available time, you will select questions from the Q&A window to ask the presenter. If no time remains for questions, you will move on to the next presenter. If there are no questions and there is remaining time, please be prepared with your own question to ask the presenter.
A transcript of the questions posted in the Q&A window will be made available to the presenters after the session
To keep the session on time and in sync with other sessions, if there are technical issues on the presenter’s side that are not quickly resolved (less than 10 seconds), you should move on to the next presenter.
After the last 15-minute talk, you will introduce the poster preview presentation that includes up to four, two-minute poster previews. Please encourage people to view the related posters and attend the live poster sessions being held March 30–April 1. Technical support will begin the slide show after you make that announcement.