Abstract FAQs

Why do I need to create an account?

We have enhanced the abstract submission process so that you can log in at any time to access your information. While GSA members receive discounts on submissions, you do not need to be a member to submit an abstract or set up your account.

What is the abstract fee?

In 2018 the GSA Board of Directors instituted an abstract submission fee for all GSA Conferences that partially covers the ongoing costs associated with maintaining and improving our abstract submission and review technology.

For each abstract submitted you must pay the non-refundable, per abstract submission fee of $40 GSA Members/$80 Non-Members. The same person may submit multiple abstracts but a separate fee is payable for each submission. To receive the member fee, the submitting author must be a 2020 GSA member.

Abstract fee waivers are available in cases of financial hardship. To request a refund, please email the following information to GSAConferences@genetics-gsa.org within seven days of submission:

  • Presenter’s name
  • Presenter’s institution
  • Presenter’s email
  • Abstract number
  • Principal Investigator’s name
  • Principal Investigator’s email
  • Details of financial need or hardship

Please note, you must submit your abstract and pay the submission fee in order to be reviewed for presentation. Fee waivers are only possible via refund.

Waiver requests will be reviewed and the presenting author notified within two weeks after the request has been received.

My membership doesn’t expire until December 31, 2019. Why am I being charged the non-member abstract submission fee?

You must be a member for the year in which the meeting is held, in this case, 2020. To take advantage of member pricing on TAGC abstract submission and registration you will need to be a 2020 member.

I joined/rejoined while I was submitting my abstract but am still being charged the non-member abstract submission fee.

If you are not currently a GSA member and decide to join at some point during the submission process, you will need to refresh your submission screen after joining in order to receive the member price.

How do I pay the abstract fee?

You will need to pay the abstract fee by credit card during the abstract submission process. Once you have entered your abstract information you will be taken to a secure payment form. Your abstract will not be submitted until the payment step is complete.

My accounting department needs to pay the abstract fee.

If someone will be paying your abstract fee on your behalf and you DO NOT have the credit card information, please stop when you get to the payment page and send that link to the person responsible for paying the submission fee. You will receive an immediate email confirmation once your abstract has been submitted.

How will I know that you received my abstract submission?

You will receive an immediate online confirmation as well as a confirmation email. If your fee is being paid by someone else, as soon as payment is received you will receive an email. You can also log in to your account to see the status of your abstract(s).

Can I exit the program after partially completing the submission and return later to complete the process?

Yes! Once you sign in and begin your submission your information is automatically saved. But remember, until you actually pay the abstract fee and click on “submit your abstract,” your abstract has not been submitted for consideration.

Can I cut and paste my abstract text from a word processor into the submission system?

This will be determined by your own computer system. We do not recommend using the cut and paste option when it involves special characters (such as super- or subscripts, Greek characters etc.). You will need to confirm and repair any missing characters using the palette or special characters menu on the submission application. You will also need to make sure you put your authors, abstract title, and abstract body in the correct fields.

Why doesn’t the submission program character count match the count from my word processing program or exactly reflect changes when I edit the text?

The keystroke count on your word processor and the character count in the abstract submission program are computed differently. To be certain that your abstract is successfully submitted, use the character count on the submission application as your guide.

Should I anticipate any technical problems submitting an abstract?

No. Few users have difficulty in completing the online submission. If you do have a problem we suggest that you try another computer and/or browser. Some combinations of certain computers and browsers on occasion may cause problems.

Can I revise my abstract?

You may revise your abstract until 8 p.m. EST on December 14, 2019 (i.e. one day after the abstract submission deadline). No revisions, corrections, additions, or deletions will be accepted after this date.

To revise, return to the abstract submission site and click on “Revise My Abstract.” You will need your account login information (email and password.) If you have submitted more than one abstract, be sure you also have your abstract number which can be found in your confirmation email.

For security purposes, you may not change the presenting author’s name on a previously submitted abstract. To change the presenting author’s name you must withdraw the previously submitted abstract and submit a new abstract in the new author’s name. If you have questions, please email us: gsaconferences@genetics-gsa.org.

Can I withdraw my abstract?

You may withdraw your abstract until 8 p.m. EST on December 14, 2019 (i.e. one day after the abstract submission deadline). Abstracts not withdrawn by this deadline will be reviewed by the program committees and will be published online. Published abstracts are publicly accessible and cannot be withdrawn.

To withdraw an abstract, return to the abstract submission site and click on “Withdraw my Abstract.” You will need your account login information (email and password). If you have submitted only one abstract, you will need your last name, abstract control number, and personal ID number. If you have submitted more than one abstract, be sure you also have your abstract number which can be found in your confirmation email. The presenting author will be automatically informed of the withdrawal.

We understand that travel plans sometimes change for unavoidable reasons; we ask that if you cannot attend, you designate a co-author to present in your place. Please notify us of any changes via gsaconferences@genetics-gsa.org as soon as possible.

Why do I need to register by March 5, 2020?

Presenters must register for the meeting by March 5, 2020 so that we know you will be attending. If you have not registered, we will assume you are not attending and may give your presentation slot to someone else.

If you are unable to register by March 5, 2020, (e.g. because of visa or funding problems) please email gsaconferences@genetics-gsa.org.

Why is my abstract title listed twice?

During the submission process, you likely entered your title twice (one in the title field and again in the body of the text). You need to revise your abstract via the abstract submission program to remove the title from the abstract body. To revise your abstract, you will need your last name, abstract control number, and personal ID number.

All revisions must be completed by December 14, 2019.

How do I change the presenting author’s name on my abstract?

For security purposes, the presenting author’s name cannot be changed. To change the presenting author’s name, you must withdraw the abstract, then resubmit with the new name. This must be done by the submission deadline of December 13, 2019.

If you have questions, please email gsaconferences@genetics-gsa.org.

The system is very slow. Why?

If you are submitting your abstract in the last two days leading up to the deadline, you may experience some slowness because of the number of people using the system. While we have made every effort to ensure efficient receipt of all abstracts, extreme stress on the system may result in a slower submission process. Please submit early to avoid this possibility. For technical help, email Hubert Zhang: hzhang@genetics-gsa.org.

When will I be notified of my program assignment?

Program assignments will be posted on the meeting website around February 14, 2020. Information will not be available before this time. You will also receive an email with your assignment.

My question was not answered by the FAQs. Who can help?

Technical Questions: Email Hubert Zhang, hzhang@genetics-gsa.org

All Other Questions: Email gsaconferences@genetics-gsa.org

Section 2

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