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Abstract Presentation Notification
Presenting authors will be notified of their presentation assignment via email and the presentation assignment web page will be live on February 14, 2020.
Abstract Submission Instructions
During the abstract submission process you will be asked to create a new account or sign in to an existing account. If you were a GSA member or attended a GSA conference in the last five years, you already have a GSA account and should use the “forgot your password” option.
If you are not currently a GSA member and decide to join at some point during the submission process, you will need to refresh your submission screen after joining in order to receive the member price.
If someone will be paying your abstract fee on your behalf and you DO NOT have the credit card information, please stop when you get to the payment page and send that link, along with your login information, to the person with the credit card to finish your submission. You will receive an immediate email confirmation once your abstract has been submitted.
Before you start the submission process, ensure you have all of the following:
- Co-author names and institutions
- Abstract title
- Abstract text (must be fewer than 2500 characters, including line breaks and spaces)
- Your selection for the abstract’s primary and secondary research topics and primary organism/s (this information is used by the program committees in assigning abstracts to sessions.)
- Credit card for non-refundable abstract submission fee ($40 GSA member/$80 non-member).
Abstract fee waivers are available in cases of financial hardship. To request a refund, please email the following information to GSAConferences@genetics-gsa.org within seven days of submission:
- Presenter’s name
- Presenter’s institution
- Presenter’s email
- Abstract number
- Principal Investigator’s name
- Principal Investigator’s email
- Details of financial need or hardship
Please note, you must submit your abstract and pay the submission fee in order to be reviewed for presentation. Fee waivers are only possible via refund.
Waiver requests will be reviewed and the presenting author notified within two weeks after the request has been received.
How will my abstract be assigned to sessions?
Your submission will be reviewed based on the primary topic you select and the primary organism used. If your abstract is not selected for a talk in a Thematic Session, it may be selected for a talk in a Community Session.
For example, let’s say your abstract relates to New Technology and Resources in C. elegans. In this case the C. elegans Program Committee will have three options:
- Program your abstract as a Poster Presentation in the New Technology and Resources section;
- Select you for a talk in the C. elegans Community Sessions;
- Or recommend you for a talk in Thematic Sessions related to New Technology and Resources.
Note that any abstracts with a primary topic of population, evolutionary, or quantitative genetics will be reviewed by the PEQG Program Committee. These abstracts will be considered for talks in PEQG Community Sessions or Thematic Sessions, but will not be considered for organism-specific Community Sessions. Learn more about the Abstract Review Process.
Abstract Submission Rules
- By submitting an abstract, you agree to attend the meeting and present your work, regardless of the format assigned (oral or poster). We understand that travel plans sometimes change for unavoidable reasons, but we ask that if you cannot attend, you designate a co-author to present in your place. Abstracts cannot be withdrawn after the revision deadline of December 14, 2019.
- Presenting authors must register for the meeting by March 5, 2020. If you fail to register by this date, your presentation may be canceled. For special circumstances (e.g. visa delays, funding issues), please contact firstname.lastname@example.org.
- Abstracts will appear online exactly as submitted; no corrections, additions, revisions, or deletions can be made by GSA staff. The submitting author may make revisions and corrections via the revision program. All revisions must be made no later than the revision deadline of December 14, 2019. Proof your text carefully before submitting.
- All accepted abstracts will be scheduled either as an oral or poster presentation at the discretion of the Program Committees and Session Chairs. Because oral presentation requests far exceed oral presentation slots, authors should be prepared to present a poster if their abstract is not selected for an oral presentation.
- You must submit each abstract online and pay the non-refundable, per abstract fee of $40 Members/$80 Non-Members. To receive the member fee, the submitting author must be a 2020 GSA member. The same person may submit multiple abstracts, but a separate fee is payable for each submission. If the submitter is also the presenting author and submits more than one abstract, a secondary author must be attending and prepared to present in the case of conflicts.
- The Organizers reserve the right to decline any submitted abstracts that lack scientific content or merit, or merely announce the availability of a resource or service.
- By attending the Conference, you grant GSA the right to use your photograph, name, and likeness for use in GSA educational, news, or promotional materials.
- The use of cameras and other recording devices in oral and poster sessions is strictly prohibited without express permission from the presenter or an authorized GSA representative.
Publication of Abstracts
Abstracts selected for presentation will be available online by March 16, 2020, which will be considered the official publication date. The full abstract text will only be available online and as a printable PDF.
The Genetics Society of America – Abstract Licensing Agreement
In consideration of the Genetic Society of America’s (GSA’s) acceptance of the abstract, the presenting author grants GSA a nonexclusive, perpetual, worldwide license to copy, reproduce and publish the abstract in the online Abstract PDF and/or other compilations or collective works to be assembled and owned by GSA (together, “Collective Works”) in any form or medium now existing or hereafter created throughout the world.
The presenting author understands and agrees that GSA shall own all rights, including copyright, in and to the Collective Works including the right to:
- distribute, reproduce, license, display, perform, lend, lease, or transfer rights to the Collective Works to third parties,
- prepare derivative works of the Collective Works, and
- register the Collective Works in GSA’s own name with the US Copyright Office.