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Abstract FAQs

What is the abstract fee?

In 2018 the GSA Board of Directors instituted an abstract submission fee for all GSA Conferences that partially covers the ongoing costs associated with maintaining and improving our abstract submission and review technology.

For each abstract submitted you must pay the non-refundable, per abstract submission fee of $40 GSA Members/$80 Non-Members. The same person may submit multiple abstracts but a separate fee is payable for each submission. To receive the member fee, the submitting author must be a 2020 GSA member.

If you need a hardship waiver, please email us: gsaconferences@genetics-gsa.org.

How do I pay the abstract fee?

You will need to pay the abstract fee by credit card during the abstract submission process. Once you have entered your abstract information you will be taken to a secure payment form. Your abstract will not be submitted until the payment step is complete.

Can I exit the program after partially completing the submission and return later to complete the process?

No, if you exit the program before you click on “submit your abstract,” your information will be lost and you will need to start over. You may minimize your screen while you work in another program but do not exit the abstract form.

Can I cut and paste my abstract text from a word processor into the submission system?

This will be determined by your own computer system. We do not recommend using the cut and paste option when it involves special characters (such as super- or subscripts, Greek characters etc.). You will need to confirm and repair any missing characters using the palette or special characters menu on the submission application. You will also need to make sure you put your authors, abstract title, and abstract body in the correct fields.

Why doesn’t the submission program character count match the count from my word processing program or exactly reflect changes when I edit the text?

The keystroke count on your word processor and the character count in the abstract submission program are computed differently. To be certain that your abstract is successfully submitted, use the character count on the submission application as your guide.

Should I anticipate any technical problems submitting an abstract?

No. Few users have difficulty in completing the online submission. If you do have a problem we suggest that you try another computer and/or browser. Some combinations of certain computers and browsers on occasion may cause problems.

Can I revise my abstract?

You may revise your abstract until 8 p.m. EST on December 6, 2019 (i.e. one day after the abstract submission deadline). No revisions, corrections, additions, or deletions will be accepted after this date.

To revise, return to the abstract submission site and click on “Revise My Abstract.” You will need your last name, abstract control number, and personal ID number.

For security purposes, you may not change the presenting author’s name on a previously submitted abstract. To change the presenting author’s name you must withdraw the previously submitted abstract and submit a new abstract in the new author’s name. If you have questions, please email us: gsaconferences@genetics-gsa.org.

Can I withdraw my abstract?

You may withdraw your abstract until 8 p.m. EST on December 6, 2019 (i.e. one day after the abstract submission deadline). Abstracts not withdrawn by this deadline will be reviewed by the program committees and will be published online. Published abstracts are publicly accessible and cannot be withdrawn.

To withdraw an abstract, return to the abstract submission site and click on “Withdraw my Abstract.” You will need your abstract control number, personal ID number, and presenting author’s last name. The presenting author will be automatically informed of the withdrawal.

We understand that travel plans sometimes change for unavoidable reasons; we ask that if you cannot attend, you designate a co-author to present in your place. Please notify us of any changes via gsaonferences@genetics-gsa.org as soon as possible.

Why do I need to register by March 5, 2020?

Presenters must register for the meeting by March 5, 2020 so that we know you will be attending. If you have not registered, we will assume you are not attending and may give your presentation slot to someone else.

If you are unable to register by March 5, 2020, (e.g. because of visa or funding problems) please email gsaconferences@genetics-gsa.org.

Why is my abstract title listed twice?

During the submission process, you likely entered your title twice (one in the title field and again in the body of the text). You need to revise your abstract via the abstract submission program to remove the title from the abstract body. To revise your abstract, you will need your last name, abstract control number, and personal ID number.

All revisions must be completed by December 6, 2019.

How do I change the presenting author’s name on my abstract?

For security purposes, the presenting author’s name cannot be changed. To change the presenting author’s name, you must withdraw the abstract, then resubmit with the new name. This must be done by the submission deadline of December 5, 2019.

If you have questions, please email gsaconferences@genetics-gsa.org.

The system is very slow. Why?

If you are submitting your abstract in the last two days leading up to the deadline, you may experience some slowness because of the number of people using the system. While we have made every effort to ensure efficient receipt of all abstracts, extreme stress on the system may result in a slower submission process. Please submit early to avoid this possibility. For technical help, email Hubert Zhang: hzhang@genetics-gsa.org.

When will I be notified of my program assignment?

Program assignments will be posted on the meeting website around February 14, 2020. Information will not be available before this time. You will also receive an email with your assignment.

My question was not answered by the FAQs. Who can help?

Technical Questions: Email Hubert Zhang, hzhang@genetics-gsa.org

All Other Questions: Email gsaconferences@genetics-gsa.org

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