Keynote Speaker Guidelines
Overview
Keynote presentations at TAGC 2020 Online will be conducted via Zoom Webinar.
Important notes:
- All oral presentations will be recorded and made available to registrants for 30 days after the conference.
- You must be registered for the conference to present.
- Your talk must end within 30 minutes, including questions if applicable. After 30 minutes your screen share will end and your microphone will be muted.
Keynote presenters can check their assigned presentation time in the Schedule of Events. All presentation times are shown in Eastern Daylight Time/GMT -04:00/UTC -04:00
Technical requirements
Connectivity
- Make sure your connection speed is 2 Mbps upload, 4 Mbps download or better. You can test your Internet connection speed at SpeedTest.net.
- Using a wired Ethernet connection provides the best quality, but WiFi should be fine.
Zoom Client
We strongly recommend that you download or update the Zoom Client for Meetings in advance of your presentation and test your sound and permissions prior to the day of your talk (see below). If you have attended a Zoom meeting recently, you likely already have the client installed.To access your assigned Zoom Webinar session as a speaker, you will receive a special link via email from Zoom. This link will not work until right before your session. Note that to view all the other sessions at the conference (in which you are not a speaker), you will need to log in to the TAGC Program Planner or Mobile App. More detailed instructions on viewing sessions as an attendee are available in the Oral Presentation Attendee Guidelines.
Device
You will use your own device for your presentation. You should use a laptop or desktop computer. You will need a webcam, if possible.
If you are using a Mac, make sure to try sharing your screen at https://zoom.us/test ahead of your TAGC session so that you can grant Zoom the appropriate permissions. Doing so requires you to restart the application (which you won’t want to do during your session).
Sound
We recommend that you present in a quiet area without background sound and use a headset if possible. You can use https://zoom.us/test to test your Zoom audio in advance.
Privacy and recordings
All oral presentations will be available for registered attendees to view online for 30 days following TAGC 2020 Online. You should also assume attendees have the ability to take photographs, screen shots, audio recordings, or video recordings.
Talk Length
Talks should be 30 minutes, including time for questions. After 30 minutes screen sharing will be switched to the next presenter.
Code of Conduct
All registrants agree to abide by the GSA Conferences Code of Conduct. Our Code of Conduct was established to communicate a transparent set of standards and guidelines for acceptable behavior at GSA Conferences and to provide a positive, safe, and welcoming environment for all attendees. Note that all sessions will be moderated and actively monitored for disruptive behavior, any attendees disrupting the session will be removed from the webinar by technical support staff.
In the week before the conference (April 13–17)
- You will receive an email from Zoom with a speaker’s (“panelist”) link. If you have not received your email by April 17, please email gsa@warpspeedtech.com.
- Set up the Zoom client on your computer.
- Use https://zoom.us/test to test your sound and app permissions.
- Use SpeedTest.net to test your connection speed.
- Create your presentation slides and check them for sensitive or confidential information. Your presentation will be available online for 30 days following the program and should not include confidential information.
- Be sure your last slide lists the best way(s) for others to contact you for questions or collaborations.
During the conference
Ten minutes before your session (not just your individual talk) starts
- Click the special Zoom presenter access link emailed by Zoom.
- Send a message in the chat window to tell the Session Chair and technical support staff (Zoom Host) that you have arrived.
- Test your sound by unmuting and speaking to your Session Chair. Turn mute back on when you have finished testing.
- Turn your camera on by clicking on “start video.”
- Check that all other windows, notifications, and sounds not related to your talk are turned off.
- Remember that what you see on your screen will be seen by all attendees, so if you are viewing your slides in “presenter mode” your notes will be visible to all.
During your session
- Preparing for screen sharing
- Begin sharing your screen when the session chair introduces you.
- Chat window
- Open the chat window so you can send a message to technical support in case of problems.
- Giving your talk
- Unmute your microphone and share your screen when the session chair introduces you.
- When your talk is over, mute your microphone and stop sharing your screen.
- Timing
- Answering questions
- If there is time for Q&A, your session chair will select and read attendee questions that are submitted in the Q&A window. You will answer using your microphone.
- Contacting live technical support
- You can reach technical support staff (Zoom Host) or the chairs during the session via the Zoom Chat window. You can also email GSA@warpspeedtech.com.
After your session
- Stop sharing your screen and mute your microphone.
- Enjoy the rest of the conference!
