Oral Presenter Guidelines

All oral presenters, except for workshop presenters, must visit the Speaker Ready Room to upload and test their presentation the day BEFORE their talk. The Speaker Ready Room is located in Camellia 4 on the Ballroom level. 

Types of Oral Presentations at TAGC 2024:

• Invited Keynote Presentations –  5 minute introduction and 25 minute presentation There will not be q&a due to the size of the audience.  
• Early Career Scientists Award winners presenting in a TAGC Keynote – 15 minutes.
• Oral Presentations (thematic and community)  – 12 minutes (followed by three minutes of Q&A)
• Workshop Presentations: Workshop presenters should consult their workshop organizer for further details. They should not upload workshop slides in the Speaker Ready Room.

Bring your talk on a flash drive in any format other than a PDF. You will be able to test the equipment, view your slides, and run through your presentation. Technical support will be there to help you. On the day of your presentation, speakers should arrive at the meeting room (see the schedule of events to find the location of your session) 30 minutes prior to the beginning of their session to check in with the session chair and for any last-minute instructions. You will not be able to upload your talk in the meeting room. Your slides will be available in the session room after you visit the Speaker Ready Room.

The Speaker Ready Room (Camellia 4) will be open at the following times:

• Wednesday,  March 6: 1:00 p.m.–5:00 p.m.

• Thursday, March 7: 7:00 a.m.–4:00 p.m.

• Friday, March 8: 7:00 a.m.–4:00 p.m.

• Saturday, March 9: 7:00 a.m.–4:00 p.m.

Timing

To keep the thematic and community sessions on time and allow people to move between concurrent platform sessions, the chair may alert you as follows as the speaker timer counts down:

• After 12 minutes (timer goes from green to yellow), “3 minutes remain, start Q&A”

• After 14 minutes and 30 seconds, “30 seconds remain, wrap up”

• After 15 minutes (timer goes to red), “STOP”

Answering questions

There will be audience microphones for attendees to ask questions. The session chair will select questions from the audience as time allows. All participants will also be able to leave questions for the speaker in the Conference App.

Contacting live technical support

Technical support will be monitoring your presentation from the Speaker Ready Room. There will also be a large help button on the podium that you can click if you run into a problem.

Recordings

All oral presentations will be recorded and made available to registrants through April 6, 2024.

Device

You will use the computer at the podium for your presentation. You will not be able to use your own computer.

File Format

Please use any presentation file format, except .pdf, to upload your presentation in the Speaker Ready Room.

Privacy and Recordings

All oral presentations will be available for registered attendees to view online until April 6, 2024. Sharing of results without permission is a violation of the Code of Conduct, but you should be aware that we cannot monitor whether online attendees take photographs, screenshots, audio recordings, or video recordings of your presentation.

Code of Conduct

All registrants agree to abide by the GSA Conferences Code of Conduct. Our Code of Conduct was established to communicate a transparent set of standards and guidelines for acceptable behavior at GSA Conferences and to provide a positive, safe, and welcoming environment for all attendees. Note that all sessions will be moderated and actively monitored for disruptive behavior. Any attendees disrupting the session in person or online will be removed.

Health and Safety

Masks are recommended when inside the conference center. Presenters should remove their masks during their talk. Hand sanitizer will be available on stage for you to access when leaving the stage after your talk. For more information on health and safety policies at the meeting, please check our Conference Policies. 

Keynote/Invited Presenter Guidelines

Keynote/Invited presentations should follow the guidelines listed above.

Keynote/Invited speakers will have a rehearsal in the Potomac Ballroom at the following times. Speakers will not rehearse their entire presentation but rather be shown the av equipment and be given an opportunity to open their slides to see how they display:

• Keynote 1, 2  –  Wednesday, March 6, 4:00 p.m.
• Eugenics Panel – Thursday, March 7, 12:45 p.m.

• Keynote #3 – Friday, March 8, 1:00 p.m.

• Keynote #4 – Saturday, March 9, 1:00 p.m.
• Gruber Prize – Saturday, March 9, 6:30 p.m.